Bilingual Administrative Assistant

Guardian Ambulance; New Brunswick; Hybrid; CAD 46.000 - 67.000; Vollzeit

Benefits dieser Stelle

Health and dental coverage from day 1

Wellness benefits and fitness center

Flexible work environment

Professional development opportunities

Career growth pathways

Zusammenfassung

Medavie in Canada is seeking an Administrative Assistant to provide confidential, high-quality support to the Vice President, Health and Dental Operations. You will manage complex calendars, schedule meetings, coordinate events, and liaise with internal stakeholders and external clients.

The role requires a post-secondary diploma, 5+ years of admin experience, bilingual English and French, and strong organizational skills.

Qualifikationen

• Post-secondary diploma or degree and/or relevant working experience in administration or communication with 5+ years of relevant work experience.
• At least 2 years of experience in an administrative support role, including calendar management and meeting coordination.

Aufgaben

• Provide dedicated administrative support to the Vice President, Health and Dental Operations.
• Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination.
• Coordinate meetings end-to-end, including booking participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow-ups.
• Liaise professionally with external clients and consultants to schedule meetings and maintain a positive experience.
• Support the planning and execution of selected key events, leadership meetings, and stakeholder sessions, including logistics and coordination.
• Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records.

Ausbildung

Post-secondary diploma/degree

Tools

Microsoft Office

Video conferencing platforms

Jobbeschreibung

Position Type: Permanent

If you're looking for a fulfilling career that can make a real difference in your life, and the lives of others, you've come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it's reflected in our award‑winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today.

The Administrative Assistant provides confidential, high-quality administrative and coordination support to the Vice President, Health and Dental Operations. The role is responsible for managing complex calendars, schedules, meeting logistics, and selected key events, while ensuring efficient day‑to‑day operations and professional coordination with internal stakeholders, external clients, and consultants.

What You'll Do:

• Provide dedicated administrative support to the Vice President, Health and Dental Operations.
• Manage complex calendars, competing priorities, scheduling changes, and day‑to‑day coordination to ensure leaders are prepared and aligned.
• Coordinate meetings end-to-end, including booking internal and external participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow‑ups as required.
• Liaise professionally with external clients and consultants to schedule meetings and maintain a positive, responsive experience.
• Support the planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions, including logistics, materials, invitations, and coordination.
• Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.

What You Bring:

• Post‑secondary diploma or degree and/or relevant working experience in administration or communication with 5+ years of relevant work experience.
• At least 2 years of experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.
• Experience as an Executive Assistant or supporting senior leaders in a fast‑paced environment is considered a strong asset.
• Strong organizational and time‑management skills, with the ability to manage multiple priorities and changing deadlines.
• Excellent verbal and written communication skills, with professionalism when dealing with internal leaders, external clients, and consultants.
• Demonstrated discretion and sound judgment in managing confidential and sensitive information.
• Strong attention to detail and ability to prepare accurate meeting materials, schedules, and correspondence.
• Ability to work independently, anticipate needs, and contribute to smooth executive operations and event coordination.
• Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.
• Bilingualism (English and French) is required to perform the duties of the role, which include daily collaboration with teams and partners in Canada who operate in both languages.
• The ability to work effectively in a hybrid work environment.

What's in It for You

• A purpose‑driven organization dedicated to improving the well‑being of Canadians.
• A comprehensive benefits plan, including health and dental coverage that is 100% employer paid from day one, plus wellness benefits, health resources, and fitness center discounts.
• A flexible work environment that supports work‑life balance and empowers employees to thrive.
• Robust professional development opportunities, including leadership programs, ongoing learning, and career growth pathways.
• A collaborative and inclusive culture where your expertise is valued, your voice matters, and your contributions help shape our product strategy.

Pay Range: 46 292 - 66 545 CAD

The Base Pay range may vary depending on the successful candidate or other relevant job‑related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance‑based ince