Bilingual Administrative Assistant

Medavie; Canada; Hybrid; CAD 46,000 - 67,000; Full time

Benefits offered by this job

Health and dental coverage from day 1

Flexible work environment

Professional development opportunities

Job summary

Medavie is seeking an Administrative Assistant to provide confidential, high-quality administrative and coordination support to the Vice President, Health and Dental Operations. The role focuses on managing complex calendars, meeting logistics, and coordinating key events while ensuring efficient day-to-day operations and collaboration with internal teams and external partners.

Applicants should have a post-secondary diploma or degree in administration or related experience, 5+ years in admin,

Qualifications

• Post-secondary diploma or degree and/or relevant working experience in administration or communication with 5+ years of relevant work experience.
• At least 2 years of experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.
• Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is considered a strong asset.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.
• Excellent verbal and written communication skills, with professionalism when dealing with internal leaders, external clients, and consultants.

Responsibilities

• Provide dedicated administrative support to the Vice President, Health and Dental Operations.
• Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination to ensure leaders are prepared and aligned.
• Coordinate meetings end-to-end, including booking internal and external participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow-ups as required.
• Liaise professionally with external clients and consultants to schedule meetings and maintain a positive, responsive experience.
• Support the planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions, including logistics, materials, invitations, and coordination.
• Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.

Skills

Administrative support

Calendar management

Meeting coordination

Communication skills

Bilingual EN/FR

Microsoft Office

Hybrid work

Education

Post-secondary diploma or degree in admin/communication

Tools

Microsoft Office tools

Virtual meeting platforms

Job description

Position Type:
Permanent

If you're looking for a fulfilling career that can make a real difference in your life, and the lives of others, you've come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it's reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential.

The Administrative Assistant provides confidential, high-quality administrative and coordination support to the Vice President, Health and Dental Operations. The role is responsible for managing complex calendars, schedules, meeting logistics, and selected key events, while ensuring efficient day-to-day operations and professional coordination with internal stakeholders, external clients, and consultants.

What You'll Do:

• Provide dedicated administrative support to the Vice President, Health and Dental Operations.
• Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination to ensure leaders are prepared and aligned.
• Coordinate meetings end-to-end, including booking internal and external participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow-ups as required.
• Liaise professionally with external clients and consultants to schedule meetings and maintain a positive, responsive experience.
• Support the planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions, including logistics, materials, invitations, and coordination.
• Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.

What You Bring:

• Post-secondary diploma or degree and/or relevant working experience in administration or communication with 5+ years of relevant work experience.

• At least 2 years of experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.

• Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is considered a strong asset.

• Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.

• Excellent verbal and written communication skills, with professionalism when dealing with internal leaders, external clients, and consultants.

• Demonstrated discretion and sound judgment in managing confidential and sensitive information.

• Strong attention to detail and ability to prepare accurate meeting materials, schedules, and correspondence.

• Ability to work independently, anticipate needs, and contribute to smooth executive operations and event coordination.

• Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.

• Bilingualism (English and French) is required to perform the duties of the role, which include daily collaboration with teams and partners in Canada who operate in both languages.

• The ability to work effectively in a hybrid work environment.

What's in It for You

• A purpose-driven organization dedicated to improving the well-being of Canadians.
• A comprehensive benefits plan, including health and dental coverage that is 100% employer paid from day one, plus wellness benefits, health resources, and fitness center discounts.
• A flexible work environment that supports work-life balance and empowers employees to thrive.
• Robust professional development opportunities, including leadership programs, ongoing learning, and career growth pathways.
• A collaborative and inclusive culture where your expertise is valued, your voice matters, and your contributions help shape your product strategy.

#CBM1

#LI-VS1

Pay Range:

46 292 - 66 545 CAD

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws . We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently-without AI assistance-to ensure a fair and equitable process.

If you experience any technical issues throughout the application process, please email: [e-mail] .