Immigration Specialist

Medavie; Canada; Remote; CAD 61,000 - 77,000; Full time

Benefits offered by this job

Remote-First

Health plan (comprehensive)

Pension plan

Annual incentive bonus

Paid vacation

Wellness benefits

Career growth

Job summary

Medavie is seeking an Immigration Specialist to support international recruitment by coordinating immigration and licensure activities for internationally trained recruits.

The role reports to the Team Leader, Immigration & Global Mobility Advisor, handling applications, tracking, and audits to ensure compliant, efficient processes while collaborating with HR, legal, and external providers.

Qualifications

• Formal education or training in Canadian immigration law or related program.
• Enrollment in an accredited Canadian immigration program or RCIC designation is a strong asset.
• Experience with employer-driven immigration programs and licensing processes.

Responsibilities

• Coordinate immigration operations: document collection, file prep, tracking, and deadlines.
• Prepare and review employer-driven immigration applications and supporting docs (LMIAs, work permits, PR).
• Serve as primary contact for internationally recruited candidates and manage follow-ups.

Skills

Case management

IRCC platforms

Document management

Stakeholder collaboration

Data tracking

Communication

Education

Post-secondary education in immigration law

Accredited immigration program enrollment

RCIC designation (asset)

Tools

Microsoft Office (Excel)

Teams/Webex/Zoom

Job description

Position Type:
Permanent

If you're looking for a fulfilling career that can make a real difference in your life, and the lives of others, you've come to the right place.

As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it's reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential.

Are you passionate about Canadian immigration and helping internationally trained professionals navigate their journey to work and live in Canada?

We are seeking an Immigration Specialist to support Medavie's international recruitment initiatives.

Reporting to the Team Leader, Immigration & Global Mobility Advisor, the successful candidate will coordinate immigration and licensure activities for internationally trained recruits while supporting compliant and efficient immigration processes.

What You'll do:

• Coordinate immigration operations, including document collection, file preparation, document management, status tracking, and deadline monitoring.
• Prepare, submit, and quality-review employer-driven immigration applications and supporting documentation, including LMIAs, work permits, and permanent residence applications, under the guidance of the Immigration & Global Mobility Advisor and/or legal representatives.
• Serve as the primary point of contact for internationally recruited candidates, providing guidance, gathering required information, and ensuring timely follow-up on outstanding requirements.
• Prepare and deliver presentations, information sessions, and webinars for candidates and employees on immigration processes, requirements, and updates.
• Maintain immigration trackers, databases, templates, reporting tools, and audit-ready records to support compliance, reporting, and operational effectiveness.
• Collaborate with recruiters, hiring managers, HR teams, legal representatives, and external stakeholders to facilitate immigration processes and documentation requirements.
• Identify opportunities to improve processes, standardize documentation, and enhance workflow efficiency and service delivery

Qualifications:

Education

• Formal post-secondary education or specialized training in Canadian immigration law ; or
• Completion of, or current enrolment in, an accredited Canadian immigration and citizenship law program ; or
• RCIC designation in good standing with the College of Immigration and Citizenship Consultants (CICC) is considered a strong asset.

What You Bring

• 2-3 years of experience supporting Canadian immigration applications and processes.
• Experience managing high-volume immigration case documentation, deadlines, data tracking, quality review, and candidate communications.
• Familiarity with IRCC platforms and related systems, including GCKey, the Employer Portal, Permanent Residence Portal, and Provincial Nominee Program (PNP) portals.
• Exposure to employer-driven immigration programs, including Labour Market Impact Assessments (LMIAs), work permits and extensions, provincial nominee programs, and permanent residence pathways.
• Experience maintaining structured document-management systems and audit-ready immigration records.
• Experience working with regulated professions, healthcare licensing bodies, or similar regulatory environments is considered an asset.

Knowledge & Skills

• Strong organizational, planning, and case-management skills, with the ability to manage multiple files, balance competing priorities, and meet deadlines while maintaining a high level of accuracy and attention to detail.
• Strong written and verbal communication, interpersonal, and customer-service skills, with the ability to build collaborative relationships and communicate effectively with candidates and internal stakeholders.
• Strong knowledge of employer-driven immigration programs, including LMIAs, work permits and extensions, provincial nominee programs, and permanent residence pathways.
• Ability to interpret immigration requirements, assess documentation, identify gaps or risks, and elevate complex or time-sensitive issues as appropriate.
• Demonstrated ability to develop and maintain case-management tools and processes, including trackers, templates, checklists, and reporting mechanisms.
• Strong proficiency in Microsoft Office applications, particularly Excel, and the ability to maintain accurate data, support reporting, and coordinate virtual meetings and information sessions using Teams, Webex, or Zoom.
• Ability to handle sensitive and confidential information with discretion.
• Proactive and solution-oriented, with a demonstrated ability to identify process improvements and enhance operational efficiency.

We've got you covered!

• Remote-First ; we have flexible work arrangements and emphasis on work-life balance
• Comprehensive health, vision and dental plan that is 100% employer paid effective on your first day
• 100% employer-matched Defined Contribution Pension Plan
• Annual Incentive Bonus which recognizes your contribution to our success
• Paid vacation and additional Vacation Purchase Program
• Wellness benefits, health resources and fitness center discounts
• Career Growth: We offer a career path encouraging you to follow your passions, learn new skills and focus on growing your career with Medavie.

Pay Range: 61,221 - 76,525 CAD

This posting is for an existing vacancy within our organization / Ce poste est actuellement vacant au sein de notre organisation.

The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws . We appreciate everyone who has shown interest in this position. Only those selected for an interview will be contacted.

While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently-without AI assistance-to ensure a fair and equitable process.

If you experience any technical issues throughout the application process, please email: [e-mail] .