Back Office Finance Coordinator/ Receptionist

SGS; Markham; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading testing and certification company is seeking an on-site financial support coordinator in Markham. The role involves administrative support for accounts payable and procurement processes. Ideal candidates will have a college diploma and prior experience in a similar administrative position, ensuring compliance with company policies while maintaining communication across departments.

Qualifications

• Over 1 year of previous working experience in an administrative role.
• Must be able to read, understand, and follow work instructions.
• Excellent verbal and written communication skills.

Responsibilities

• Manage on-site financial support for account payable and procurement.
• Adjust purchase orders based on discrepancies.
• Create expense reports for PCard purchases.

Skills

Attention to detail

Communication

Proactive work ethics

Education

College Diploma

Job description

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 96,000 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

• This position consolidates various on-site financial supports into one. The primary responsibilities are on-site financial support for Account Payable (AP),Procurement cycle, and occasionalAccount Receivable (AR) support.
• In addition, the coordinator provides office administration support across all departments and management level for the site. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.
• Responsibilities include, Adjusting PO's based on discrepancies between quote and invoice.
• Ensuring vendors are setup in our systems and being paid in a timely manner. Responsible for resolving any issues with vendors.
• Sourcing and creatingpurchase requisitions and receiving of goods and services.
• Responsible for creating expense reports on a weekly basis for Pcard purchases and other colleagues credit card purchases
• Ordering items for the lab, based on the Orderbook and communicating with colleagues on status.
• Finding quotes for lab itemsfrom various vendors and comparing prices
• Manage thefront desk byansweringtelephones and directing calls as needed.
• Manage inventory of office and printing supplies.
• Full compliance to SGS Procurement Policy with respect to the specific purposes and restrictions of Requisition/Purchase Order (PO).
• Full compliance to SGS Procurement Policy with respect to the specific purposes and restrictions of Purchase card (P-card) usage.

Qualifications

• Education: College Diploma
• Experience: Over 1 year of previous working experience in an administrative related role
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
• Proactive work ethics, able to work in a fast-paced environment with strong attention to detail.
• Demonstrates excellent verbal and written communication skills including grammar and composition.
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.