Accounting Administrator

BGIS; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

BGIS Sustainable Cleaning Solutions is seeking an Accounting Administrator to join our team. This role involves managing accounts payable and receivable, processing transactions, and maintaining accurate financial records within a friendly and professional office environment. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work independently as well as collaboratively with internal and external stakeholders. We prioritize sustainability and excellent customer service in our operations.

Qualifications

• Requires proficiency in Microsoft Office Suite.
• Education in accounting or related field.
• Ability to manage time effectively under tight deadlines.

Responsibilities

• Process accounts payable and receivable transactions.
• Maintain accurate records and respond to inquiries regarding payments.
• Assist with monthly bank reconciliations and journal entries.

Skills

Time management

Organizational skills

Attention to detail

Effective communication

Education

College or university education in accounting

Tools

Microsoft Office Suite

Job description

Who We Are

At BGIS Sustainable Cleaning Solutions, we are dedicated to providing environmentally responsible and high-quality cleaning services. Our mission is to create healthier, cleaner environments for our clients while minimizing our ecological impact. As a leader in sustainable cleaning practices, we prioritize the use of eco-friendly products, innovative cleaning technologies, and energy-efficient methods that align with global environmental standards.

Our team is committed to maintaining the highest standards of cleanliness, safety, and customer satisfaction across a wide range of industries. By joining BGIS Sustainable Cleaning Solutions, you become part of a forward-thinking company that values sustainability, continuous improvement, and a positive work culture.

Help us shape a cleaner, greener future through innovation, collaboration, and excellence.

Job Summary: Under the general supervision of the accounting manager, performs a variety of accounting and administrative work with emphasis in technical tasks related to processing accounts payable/receivable, AR/AP reporting, producing statements, and other ad-hoc analysis and reporting.

Key Responsibilities:

Functioning as a core member of the accounting team, providing administrative support as needed the Accounting Administrator will:

Accounts Payable

• Review, enter, and process AP and invoices for payment.
• Check records for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures.
• Create payment batches for cheques and direct deposits.
• Compile and maintain departmental records; sort and file all invoices, update information in the system for all vendors and contractors.
• Respond to vendor and contractor inquires and requests regarding payment matters.

Accounts Receivables

• Prepare all AR invoicing to clients ensuring adherence to client reporting requirements.
• Post payments to the system and reconcile remittances when received.
• Regularly maintain AR aging report and follow up with customers regarding payment status.
• Prepare statement of account and send to customers.
• Track service level agreement changes and reconcile to client issued PO’s.

General Ledger

• Perform monthly bank reconciliations.
• Process monthly recurring journal entries.
• Support monthly close process.

General

• Perform other duties and special projects as requested by Accounting, Human Resources or Management.

Job Requirements:

• College or university education in accounting or related field
• Proficient computer skills including using the full suite of Microsoft Office Software
• Excellent time management and organizational skills/must adhere to tight deadlines/respond quickly to situations.
• High attention to detail and a high degree of accuracy.
• Effective communication skills as this role will be working with internal and external stakeholders within the AR and AP functions.
• Ability to work independently and as a team.
• Must be able to handle confidential information in an ethical and professional manner.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit, stand, walk and talk or hear. The employee is occasionally required to use hands and fingers to handle or reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily in an office setting. The noise level in the work environment is usually moderately quiet.

At BGIS Sustainable Cleaning Solutions we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS Sustainable Cleaning Solutions is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.