Logistics Site Assistant - Finance

Adecco; Ajax; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company is seeking a Logistic Site Assistant to provide vital administrative and financial support within logistics operations. This individual will ensure the smooth execution of administrative tasks, assist with budget control, and maintain safety and compliance standards. Ideal candidates will possess a post-secondary diploma and 1–2 years of relevant experience, with proficiency in Microsoft Office and strong organizational skills. Join their dynamic team to contribute to operational efficiency and accuracy.

Qualifications

• 1–2 years in an administrative or finance-related role, preferably in a logistics environment.
• Proficient in Microsoft Office Suite, particularly Excel.
• Familiar with accounting principles and financial documentation.

Responsibilities

• Provide comprehensive administrative support to streamlining processes.
• Assist in preparation and monitoring of site budgets and forecasts.
• Compile and analyze key performance indicators related to finance.

Skills

Organizational skills

Communication

Analytical skills

Interpersonal skills

Education

Post-secondary diploma in business administration, logistics, or finance

Tools

Microsoft Office Suite

ERP or logistics management systems

Job description

The Logistic Site Assistant plays a key administrative and financial support role within the logistics operation. This position is responsible for ensuring the smooth execution of day-to-day administrative tasks, supporting financial planning and control, and maintaining compliance with internal procedures and external regulations.

Administrative & Operational Support

• Provide comprehensive administrative support to the Site Manager and leadership team to streamline internal processes and support decision-making.
• Manage site documentation, employee records, and internal communications to ensure operational continuity.
• Serve as the primary point of contact for internal and external stakeholders, including vendors, agencies, and visitors.

Finance & Budgeting

• Assist in the preparation, monitoring, and control of site budgets and forecasts.
• Process and verify purchase orders and supplier invoices in accordance with company procedures.
• Support financial reporting by preparing budget variance reports, identifying discrepancies, and recommending corrective actions.

Reporting & Compliance

• Compile and analyze key performance indicators (KPIs) related to staffing, invoicing, and budget performance.
• Ensure compliance with safety, quality, and environmental standards, supporting audits and certification processes.
• Maintain accurate records and contribute to continuous improvement initiatives, including 5S and Good Quality Practices.

Required Skills & Qualifications

• Education: Post-secondary diploma or equivalent experience in business administration, logistics, or finance.
• Experience: 1–2 years in an administrative or finance-related role, preferably in a logistics or warehouse environment.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with accounting principles and financial documentation.
• Experience with ERP or logistics management systems is an asset.
• Strong organizational and planning abilities.
• Excellent communication and interpersonal skills.
• Analytical mindset with attention to detail.

If you are interested in this role please apply now!.