Automotive Front Desk & Scheduling Coordinator

PeopleToGo; Calgary; On-site; CAD 30,000 - 34,000; Full time

Benefits offered by this job

Competitive pay $22–$25 CAD per hour

Performance-based bonuses tied to shop

Paid Vacation + Flex Days

Christmas Bonus Days

Job summary

ProFix Automotive Services in Calgary AB is hiring for a full-time front desk role. You’ll greet clients, manage the schedule, write estimates, and keep our technicians moving efficiently through the day.

If you love people and organization, you’ll thrive here. The role emphasizes clear communication, honesty, and a proactive approach to scheduling, invoices, and payments in a busy shop. This is not a remote role and offers growth with a fast-growing team.

Qualifications

• Strong phone presence – you enjoy talking to people.
• Highly organized and detail-oriented.
• Ability to multitask in a fast-paced, startup environment.
• Positive, solutions-first attitude.
• Clear communicator who builds trust quickly.
• Familiar with scheduling software / basic computer systems.
• Automotive service writer or front desk experience is a plus, but not required.

Responsibilities

• Greet customers warmly and set expectations from check-in to pickup.
• Own the front desk: answer phones, manage walk-ins, keep the lobby running.
• Run the schedule: book appointments, manage shop capacity, keep the day's flow.
• Keep techs on track: communicate priorities and approvals quickly.
• Follow through: update customers on job status, explain invoices, and handle payment and pickup.

Skills

Strong phone presence

Organized

Detail-oriented

Multitask in startup environment

Solutions-first attitude

Clear communicator

Scheduling software familiarity

Customer-facing experience (bonus)

Tools

Scheduling software

Job description

ProFix Automotive Services in Calgary AB is hiring for a full-time front desk role. You’ll greet clients, manage the schedule, write estimates, and keep our technicians moving efficiently through the day.

If you love people and organization, you’ll thrive here. The role emphasizes clear communication, honesty, and a proactive approach to scheduling, invoices, and payments in a busy shop. This is not a remote role and offers growth with a fast-growing team.