Audio Visual Project Manager/Coordinator (Toronto/Ottawa)

AV-Canada Inc; Toronto, Ottawa; On-site; CAD 65,000 - 90,000; Full time

Job summary

AV-CANADA is seeking an experienced Audio Visual Project Manager/Coordinator to join our Toronto and Ottawa offices. You will coordinate projects from planning to on-site execution, working with clients to define objectives and technical requirements, and guiding production teams to deliver Extraordinary Presentation Services across Canada.

The role requires strong project management, communication, and organizational skills, with the ability to manage multiple events, adjust schedules, and

Qualifications

• Minimum 3 years of experience in audiovisual or live events.
• Proficient knowledge of audio, video, projection, LED, lighting and staging systems.
• Strong written and verbal communication and client-facing skills.

Responsibilities

• Coordinate AV projects from initial client consultation through event completion.
• Develop production schedules, equipment lists and staffing requirements.
• Collaborate with sales, operations, warehouse and technical teams.
• Oversee installations, rehearsals and show execution.
• Ensure projects meet timelines and budgets.
• Maintain clear client communication before, during and after events.

Skills

Project management

Communication

Organizational skills

Detail-oriented

Multitasking

Driver's license

Tools

Project management software

AV/event rental software

Job description

AV-CANADA is looking for an experienced and motivated Audio Visual Project Manager/Coordinator to join our growing team in our Toronto and Ottawa offices.
As a national audiovisual and event production company, AV-CANADA provides professional audiovisual, staging and production services for conferences, conventions, corporate meetings, galas and special events across Canada.
We are looking for an organized, client-focused professional who understands the audiovisual and live events industry and can successfully coordinate projects from the initial planning stages through to on-site execution.

Key Responsibilities

• Manage and coordinate audiovisual projects from initial client consultation through event completion.
• Work directly with clients to understand their event objectives, technical requirements and expectations.
• Prepare and coordinate audiovisual equipment requirements, production schedules, staffing and logistics.
• Work closely with AV-CANADA’s sales, operations, warehouse and technical teams.
• Coordinate audio, video, projection, LED, lighting, staging and related production requirements.
• Prepare equipment lists, production schedules, floor plans and event documentation.
• Coordinate technical crews, suppliers and other event partners.
• Conduct site inspections and assist with technical and production planning.
• Oversee event installations, rehearsals, show execution and dismantling when required.
• Ensure projects are delivered on time, on budget and to AV-CANADA’s standards of quality and service.
• Maintain strong communication with clients before, during and following their events.
• Identify potential challenges in advance and develop practical solutions.
• Assist with project costing, changes and final reconciliation.
• Minimum 3 years experience in a similar position.

Qualifications

The ideal candidate will have:

• Previous experience in the audiovisual, live events, meetings, conferences or event production industry.
• Knowledge of professional audio, video, projection, LED, lighting and staging systems.
• Strong project management and organizational skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and the ability to manage multiple projects simultaneously.
• A professional, positive and client-focused approach.
• The ability to work effectively with clients, technicians, venues and internal departments.
• Strong problem-solving skills and the ability to perform in a fast-paced live-event environment.
• Flexibility to work evenings and weekends when required by event schedules.
• A valid driver’s license.
• Proficiency with standard business and project-management software; experience with AV/event rental software is an asset.

Why Join AV-CANADA?

For more than 30 years, AV-CANADA has provided Extraordinary Presentation Services to clients across Canada.
We believe exceptional events are built through great people, careful planning, technical expertise and outstanding customer service.
This is an opportunity to join an established Canadian audiovisual company, work on a wide variety of corporate meetings, conferences and major events, and become an important part of our continued national growth.
If you have audiovisual experience, enjoy working with clients and take pride in delivering successful events, we’d like to hear from you.

AV-CANADA

Extraordinary Presentation Services
Truly Canadian. Truly National. Coast to Coast.