Associate Property Manager

Property Management Partners; Toronto; On-site; CAD 42,000 - 45,000; Full time

Job summary

Property Management Partners in Toronto is seeking an Associate Property Manager to join our team. You will assist with resident communication, maintenance coordination, administrative tasks, and property documentation while supporting leasing and inspections.

The role requires an organized, proactive, and professional candidate who can handle multiple priorities in a remote working environment and grow with the company.

Qualifications

• Highly organized and detail-oriented.
• Proactive and takes ownership.
• Strong communication with residents and teams.
• Ability to manage multiple priorities remotely.

Responsibilities

• Communicate professionally with residents, vendors, and internal team members.
• Respond to resident questions, concerns, and service requests.
• Create maintenance coordination and vendor scheduling.
• Follow up on open maintenance requests and ensure issues progress toward completion.
• Create and update work orders, tasks, notes, and property records.
• Assist Property Managers with day-to-day administration of their portfolios.
• Coordinate property access with residents, contractors, and other parties.
• Assist with move-in and move-out processes.
• Support leasing activities, including applicant documentation and administrative follow-up.
• Review property-related documentation for completeness and accuracy; assist with inspections and follow-up.
• Monitor outstanding tasks and proactively follow up when not completed.
• Maintain organized and accurate records within our property management software.
• Help ensure company processes and SOPs are consistently followed.
• Escalate important issues when necessary.
• Provide additional operational and administrative support as the company grows.

Skills

Highly organized

Detail-oriented

Proactive

Communication

Tools

Buildium

LeadSimple

Go High Level

Job description

Property Management Partners is a growing residential property management company serving the Greater Toronto Area and surrounding communities in Ontario, Canada.

We manage residential properties on behalf of investors and property owners and pride ourselves on providing professional communication, strong systems, attention to detail, and an exceptional experience for both our clients and residents.

We are looking for an Associate Property Manager to join our growing team. We are looking for someone who can become a trusted member of our operations team, take ownership of their responsibilities, communicate professionally, solve problems, and grow within the company.

The Role

The Associate Property Manager will work closely with our Property Managers and operations team to help oversee the day to day management of residential properties.

You will assist with resident communication, maintenance coordination, administrative tasks, property documentation, follow ups, inspections, leasing support, and keeping property related tasks organized and moving forward.

The right candidate will be highly organized, proactive, professional, comfortable communicating with residents and property owners, and able to manage multiple priorities without needing constant supervision.

Compensation: $42,000–$45,000 annually + performance bonuses

Key Responsibilities

• Communicate professionally with residents, vendors, and internal team members
• Respond to resident questions, concerns, and service requests
• Create maintenance coordination and vendor scheduling
• Follow up on open maintenance requests and ensure issues are progressing toward completion
• Create and update work orders, tasks, notes, and property records
• Assist Property Managers with the day to day administration of their portfolios
• Coordinate property access with residents, contractors, and other parties
• Assist with move in and move out processes
• Support leasing activities, including applicant documentation and administrative follow-up
• Review property related documentation for completeness and accuracyAssist with property inspections and inspection follow up
• Monitor outstanding tasks and proactively follow up when something has not been completed
• Maintain organized and accurate records within our property management software
• Help ensure company processes and standard operating procedures are consistently followed
• Escalate important resident, property, maintenance, or owner issues when necessary
• Provide additional operational and administrative support as the company grows

What We Are Looking For

• Extremely organized and detail-oriented
• Reliable and accountable
• Proactive rather than waiting to be told what to do
• Comfortable speaking with residents, vendors, clients, and team members
• Professional and confident
• Able to handle difficult conversations calmly
• Comfortable managing multiple tasks and deadlines at the same time
• Able to follow processes while also using good judgment
• Comfortable working independently in a remote environment
• Technologically capable and able to learn new software quickly
• Interested in building a long term career with a growing company

Experience

• Property management or real estate experience is strongly preferred.
• Experience working with North American clients or companies is an asset.
• Experience with property management software such as Buildium, LeadSimple, Go High
• Level, or similar platforms is also an asset.

What Success Looks Like

A successful Associate Property Manager does not simply complete assigned tasks. They take ownership. They notice when something is outstanding and follow up. They communicate clearly. They keep accurate records. They identify problems before they become larger problems. They understand what needs to happen next and help move it forward.

Over time, we want this person to become someone our Property Managers and leadership team can genuinely rely on.

Property Management Partners is continuing to grow, and we are looking for someone who wants to grow with us. For the right candidate, there will be opportunities to take on additional responsibilities, develop deeper property management expertise, and potentially advance into a Property Manager or other leadership position within the company.