Associate Property Manager

BGIS; Quebec; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading property management firm is seeking a professional to maintain strong tenant relationships and oversee operational challenges. You will act as the main liaison for tenants, ensuring effective communication and coordination for construction activities and maintenance. Candidates should have a community college diploma and three to five years of experience in property management, with preferred certifications like CFM or CPM. This role is crucial for ensuring tenant satisfaction and successful management operations.

Qualifications

• More than three years up to five years of experience in commercial property management.
• Certified Facility Manager (CFM) through IFMA is preferred.
• Certified Property Manager (CPM) through IREM is desirable.

Responsibilities

• Maintain positive tenant relationships and respond to tenant issues effectively.
• Coordinate tenant construction activities and ensure fulfilment of lease obligations.
• Support operational challenges and implement new initiatives.

Skills

Strong client relationship management

Effective communication

Proactive problem-solving

Education

Community college diploma or equivalent

Job description

Summary

An opportunity to maintain positive tenant relationships through professional and effective responsiveness to, and proactive consideration of tenant issues.

Self-motivated, pro-active and highly deadline-oriented, you have a history of success in commercial property management, known for building successful client and tenant relationships. You are recognized for your ability to provide strong leadership to staff and build strong working relationships with the property management team, tenants, vendors, contractors and senior management as needed to resolve operational challenges and implement new initiatives.

Reporting to the Property Manager, you will ensure all Property Management policies, procedures and operations are conducted effectively. You will develop, administer and submit regular financial reporting and budgets (operating and capital) within established guidelines.This role will draw on your strengths in communication, exceptional client relationship management and building data analysis to ensure client satisfaction, team member satisfaction and, ultimately, financial success.

Key Duties & Responsibilities

• Maintain positive tenant relationships through professional & effective responsiveness to, & proactive consideration of tenant issues, thereby ensuring that tenant expectations & landlord criteria are being consistently met.
• Act as direct tenant liaison to ensure that all tenant construction activity & landlord work are well-coordinated, organized & proactively managed, & in fulfillment of lease obligations.
• Meet with property management team, tenants, vendors, contractors & senior management as needed to review & provide support to resolve operational challenges & implement new initiatives.
• Coordinate & distribute all relevant tenant communications.
• Hold shared accountability for building presentation to ensure PWGSC best-in-class image is upheld at all times at the complex.
• Provide assistance in the fulfillment of the maintenance & upkeep of ongoing resources & performance metrics including to meet program requirements & ensure maximum effectiveness.
• Ensure insurance & contract files are complete, accurate & current.
• Assist in the preparation & implementation of initiatives to increase & uphold the quality & effectiveness of tenant relations.
• Coordination of tenant events, tenant appreciation events & tenant meetings.
• Support the Property Manager with ongoing initiatives.

Knowledge & Skills

• Community college diploma or equivalent training (e.g. RPA, CET).
• Experience: More than three years up to five years.

Licenses and/or Professional Accreditation

• Certified Facility Manager (CFM) through IFMA.
• Certified Property Manager (CPM) through Institute of Real Estate Management.
• Facility Management Administrator (FMA) Designation through Building Owners & Managers Institute (BOMI).
• Real Property Administrator (RPA) through BOMI.