Assistant Property Manager (Residential)

SmartCentres IP Inc.; Vaughan; On-site; CAD 50,000 - 70,000; Full time

Job summary

SmartLiving is seeking an Assistant Property Manager to coordinate operations at The Millway, a new rental community in Vaughan. The role involves enhancing resident experience, managing property operations, and ensuring financial compliance. Ideal candidates will have 2+ years in property management and strong communication skills.

Qualifications

• 2+ years of experience in residential property management.
• Experience working with contractors and budgets.
• Knowledge of the Residential Tenancy Act (RTA) is an asset.

Responsibilities

• Act as a primary contact for residents, ensuring timely communication.
• Conduct regular building inspections and monitor contractor performance.
• Assist in budget planning and financial reporting.

Skills

Communication

Problem-solving

Team player

Organizational skills

Tools

Microsoft Office

Yardi

Job description

Assistant Property Manager (Residential)

Job Title: Assistant Property Manager
Reports To: Executive Vice President, Development
Department: Residential Operations

Position Summary

SmartLiving is seeking a dynamic Assistant Property Manager to help coordinate operations at The Millway, our newest rental community in the Vaughan Metropolitan Centre. This 450+ unit property offers a diverse range of suites, resort-quality amenities, and an elevated resident experience through technology and lifestyle programming.As the Assistant Property Manager, you will play a key role in fostering a positive living environment, ensuring operational excellence, and delivering best-in-class customer service. You will be part of a team, collaborate with senior management, and drive continuous improvement in building operations and resident satisfaction

Key Responsibilities

Resident Relations & Customer Experience
• Act as one of the primary points of contact for residents, ensuring timely and professional communication.
• Handle inquiries, feedback, complaints, and concerns with diplomacy and efficiency.
• Foster a strong sense of community through engagement initiatives and lifestyle programming.

Property Operations & Maintenance
• Conduct regular building inspections to assess property conditions and recommend improvements.
• Monitor contractor performance and review service agreements on a monthly basis
• Help coordinate requests for proposals (RFPs) for new and existing services.
• Ensure compliance with health & safety standards and building regulations.

Financial & Administrative Responsibilities
• Assist in budget planning and financial reporting, including annual budget preparation.
• Help prepare weekly and monthly reports for senior management on building performance.
• Meet weekly with senior management.
• Coordinate month-end duties, including suite pre-inspections, contractor scheduling, and unit turnovers.

Team Collaboration
• Work collaboratively with resident services staff, contractors, and service providers.
• Maintain strong communication with Property Manager, maintenance staff, leasing team, concierge, and security team.
• Foster a positive and productive work environment, ensuring team alignment with company objectives.

Qualifications & Requirements
Experience & Knowledge
• 2+ years of experience in residential property management
• Experience working with contractors and budgets
• Proficiency in Microsoft Office suite and property management software, specifically Yardi, is an asset
• Knowledge of the Residential Tenancy Act (RTA) and tribunal process is an asset

Skills & Attributes
• Exceptional communication & interpersonal skills to engage with residents and teams
• Problem-solving & conflict resolution skills to handle resident concerns effectively
• Strong team player attitude to help maximize the group’s effectiveness
• High degree of initiative, flexibility, and adaptability in a fast-paced environment
• Strong organizational skills & attention to detail to ensure operational excellence

Additional Requirements
• Maintaining a weekly schedule that includes you working Saturdays

Why Join SmartLiving?

At SmartLiving, we are committed to redefining rental living with high-quality residences, cutting-edge technology, and outstanding customer service. Join us and be part of a team that values innovation, collaboration, and excellence.

Values

The Assistant Property Manager must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Assistant Property Manager shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the Trust’s interests. The Assistant Property Manager shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities, demonstrating creativity and resourcefulness in achieving desired results. The Assistant Property Manager is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.