Assistant Property Manager

BGO group; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player in commercial property management is seeking an Assistant Property Manager to enhance operations in Toronto's financial district. This role offers a unique opportunity to engage with tenants, oversee property upkeep, and contribute to financial reporting. Ideal candidates will have extensive experience in property management, strong financial acumen, and exceptional communication skills. Join a forward-thinking company that values sustainability and diversity, and help shape the future of commercial real estate while enjoying opportunities for professional growth and development.

Qualifications

• 5+ years of experience in real estate property management.
• Strong financial skills in budgeting and lease analysis.
• Post-secondary education in property management or related field.

Responsibilities

• Manage tenant engagement and property upkeep effectively.
• Assist in financial stewardship and reporting processes.
• Coordinate property operations and vendor performance.

Skills

Real Estate Property Management

Financial Acumen

Relationship Building

Budgeting and Reporting

Problem Solving

Communication Skills

Yardi Software

Microsoft Excel

Education

Post-Secondary Education in Property Management

Professional Designations (RPA, FMA)

Tools

Yardi

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Join Us to Grow, Connect, and Make an Impact.

At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.

As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.

As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.

Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Join us and help shape the future of commercial real estate.

As an Assistant Property Manager, you will play a key role in the smooth and effective operation of a commercial real estate portfolio located in Toronto's financial district. You will collaborate closely with internal teams, tenants, and contractors to deliver exceptional property management services that align with BGO’s standards of excellence and sustainability values.

Tenant & Property Management

Support all aspects of tenant engagement and property upkeep:

Act as liaison with tenants, contractors, building operators, and accounting teams in a professional and courteous manner.

Conduct and document regular inspections of buildings, common areas, and vacant units.

Oversee tenant satisfaction surveys: coordinate distribution, analyze results, communicate findings, and ensure timely follow-up on concerns.

Maintain up-to-date tenant contact records and collect tenant insurance certificates.

Assist with coordination of emergency responses, including tenant and contractor communications.

Support tenant move-ins and move-outs, including checklist compliance and welcome procedures.

Monitor service requests and follow through to ensure compliance with service standards.

Support tenant appreciation initiatives and on-site events.

Operations & Contract Oversight

Ensure smooth property operations and vendor performance:

Assist in the tendering and administration of service contracts; maintain contract summaries.

Coordinate sustainability efforts, such as Fitwel Viral Response, BOMA BEST, and ForeverGreen certifications.

Facilitate landlord and tenant construction and capital project coordination, including bid management and execution support.

Contribute to financial stewardship and reporting processes:

Assist in the preparation and input of annual operating budgets.

Track tenant insurance and monthly sales information.

Review and code accounts payable in Perceptive, ensuring timely processing.

Support AR collection efforts as required.

Collaborate with Property Administrator to ensure timely and accurate rent cheque deposits.

Prepare monthly owner reports, analyze financials, and generate variance commentary.

Review and distribute annual/interim rent and year-end recovery statements.

Monitor lease-related payments such as tenant allowances and progress billings.

Technology & Systems Proficiency

Use Yardi software to support accounting, leasing, and document management.

Embrace technology to improve efficiency and service delivery.

Sustainability & Culture

Promote and model BGO’s values around sustainability, diversity, inclusion, and wellness.

Support a workplace culture rooted in respect, responsibility, and responsiveness.

Who You Are

• You bring 5+ years of experience in real estate property management, ideally within a commercial or mixed-use portfolio.
• You have completed post-secondary education or relevant coursework in property management; professional designations such as RPA or FMA are considered assets.
• You demonstrate strong financial acumen, with excellent skills in budgeting, reporting, and lease analysis.
• You are confident in reading and interpreting leases, service agreements, and contracts, applying sound judgment to operational and legal terms.
• You have exceptional relationship-building and communication skills—both written and verbal—and are comfortable engaging with stakeholders at all levels with professionalism and discretion.
• You are highly organized, able to manage competing priorities, meet deadlines, and adapt to changing needs in a fast-paced environment.
• You are a proactive problem solver, with strong decision-making skills and a strategic mindset.
• You are technically savvy, with intermediate to advanced proficiency in Yardi, Microsoft Excel, Word, Outlook, and a natural curiosity for learning new software tools.
• You are committed to maintaining a safe and secure workplace—a criminal background check is required for employment in this role.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.

BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at [e-mail] and include: Job posting #, your name and your preferred method of contact.

We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.

BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership. BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services. BGO is a part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bgoproperties.com