Assistant Property Manager

McCOR; Winnipeg; On-site; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

Paid time off

RRSP match

Job summary

McCOR in Winnipeg is seeking an experienced Assistant Property Manager to support downtown operations, leasing administration, and regular reporting. You will coordinate with building staff to maintain high-quality property management standards and act as a client-facing representative.

A post-secondary business credential is an asset, with 1–3 years of related experience preferred. The role offers a Monday–Friday schedule and a collaborative team environment.

Qualifications

• 1-3 years of property and project coordination experience.
• Strong knowledge of financial reporting and effective communication.
• Ability to multi-task and prioritize a complex workload.
• Post-secondary education in business administration is an asset.
• Experience drafting and reviewing RFPs is an asset.
• Must provide a clean criminal record check.
• Regional License in Property Management (required)

Responsibilities

• Assist with the day-to-day operations and administration of the portfolio.
• Assist with the work of a property administrator, building operators, and other personnel serving the property.
• Ensure the effective administration of lease files, correspondence, and all documentation.
• Provide regular reports to the client on financial status and operation of the property.
• Resolve tenant, vendor, or property issues promptly and professionally.
• Represent the client in lease renewal negotiations and regulatory matters.
• Monitor and administer tenant lease provisions, renewals, and terms.
• Help develop annual operating budgets for client approval.
• Review monthly financial statements with the Property Manager.
• Recommend improvements for more efficient operation of the assets.
• Prepare annual maintenance and operating plans.
• Coordinate third-party contracts, maintenance work, or repairs.
• Develop capital improvement plans with the property manager.
• Prepare RFPs/RFQs for projects and services.

Skills

Property coordination

Financial reporting

Communication

Multi-tasking

Education

Business administration

Tools

RFP drafting

Job description

We are seeking an experienced Assistant Property Manager to join our Winnipeg team. This role is responsible for assisting with management of a large downtown property. The ideal candidate will have a team-focused approach, demonstrate initiative, take ownership of responsibilities with enthusiasm and professionalism, and possess leadership qualities to motivate a team.

General

• Assist with the day-to-day operations and administration of the portfolio.
• Assist with the work of a property administrator, building operators, and other personnel serving the assigned property.
• Ensure the effective administration of lease files, correspondence, and all other documentation related to the property.
• Provide comprehensive, regular reports to the client on the financial status and operation of their property, tailoring reports to meet their specific needs and schedule.
• Resolve tenant, vendor, or property issues promptly and professionally.
• Act as the client’s representative in lease renewal negotiations, tenant communications, regulatory matters, and dealings with third parties.
• Monitor and administer tenant lease provisions, ensuring step-ups, renewals, and other terms are effectively managed.
• Helping to develop appropriate annual operating budgets for client approval.
• Assisting Property Manager with review and interpretation of monthly financial statements.
• Responsible for accounts receivable, year-end reconciliations and preparation / distribution of rental advice notice.
• Make recommendations to the property manager for the more efficient operation of the client’s assets.

Technical

• Helping Property Manager to prepare annual maintenance and operating plans for the property in accordance with client needs and company policies.
• Conduct property inspections to ensure proper maintenance and lease compliance.
• Arrange for and manage third-party contract services, maintenance work, or property repairs.
• Assess the property’s needs and collaborate with property manager to develop and execute capital improvement plans.
• Prepares RFP’s, RFQ’s for project and/or services for the building.

Requirements

• 1-3 years of property and project coordination experience.
• Strong knowledge of financial reporting, business practices, and effective communication.
• Ability to multi-task and prioritize a complex workload with competing priorities.
• Working knowledge of insurance requirements, risk management, building and safety codes, and building systems and equipment.
• Post-secondary education in business administration is an asset.
• Experience drafting and reviewing RFP’s would be an asset
• Must provide a clean criminal record check

Conditions of Employment

Property management may occasionally require after-hours work to address property emergencies, as well as off-site work including inspections, client or tenant meetings, and supervision.

Compensation

Compensation will be commensurate with experience and includes a benefits package, vacation allowance, opportunities for commissions and bonuses, a training and education allowance, and an RRSP matching plan.

Job Types: Full-time, Permanent

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match

Schedule

• Monday to Friday

License/Certification

• Regional License in Property Management (required)