Assistant Project Manager

Archmill House; Hamilton; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive Pay

Health & Wellness Spending Account

Paid Sick/Family Emergency Days

RRSP employer matching

Training & Professional Development

Employee Assistance Program

Extended Travel Policy

Perkopolis account

Social events

Job summary

Archmill House is seeking an Assistant Project Manager to support commercial construction and renovation projects from initiation through construction. You will assist with scheduling, documentation, client communication, permitting, and cross‑functional coordination while gaining exposure to all phases of the project lifecycle.

This role offers growth into a Project Manager role, with in‑person collaboration two days a week and remote work as role requirements evolve, fostering a dynamic,

Qualifications

• 2–3 years of experience managing multiple concurrent projects in commercial construction, restaurant/QSR, retail, or architectural design environments.
• Working knowledge of architectural, MEP, and construction documentation, and familiarity with permitting processes.
• Strong client-facing communication skills; comfortable presenting design concepts and proposals directly to clients and brand representatives.
• Highly organized, deadline-driven, and comfortable owning schedule, budget, and GP% accountability.
• Proficiency with project tracking tools such as Smartsheet; familiarity with AUTOCAD, Revit, or similar design software is an asset.
• Ability to work cross-functional with design, pre-construction, sales, and construction teams.

Responsibilities

• Coordinate site surveys and building scans.
• Schedule project kick-off meetings with designers, clients, and brand representatives.
• Prepare project documentation and ensure all required information is collected before project launch.
• Support the Project Manager during client meetings and design presentations.
• Coordinate with the design team to track Architectural and MEP drawing progress.
• Monitor project milestones and follow up on outstanding deliverables.
• Assist in coordinating drawing reviews and documenting client feedback.
• Provide administrative and coordination support throughout the design process.
• Assist the Pre‑Construction team with estimating coordination.
• Support the preparation of construction proposals and project documentation.
• Ensure project information is complete and accurately shared between departments.
• Assist with the permitting process for assigned projects.
• Coordinate permit documentation with internal teams and external agencies.
• Track permit status and follow up as required.
• Support project hand‑off from Design to Construction.
• Assist with pre‑construction meetings and ensure project documentation is complete.
• Respond to requests from internal teams and help resolve project‑related issues.
• Maintain project schedules and update Smartsheet reports.
• Monitor project budgets, timelines, and key milestones.
• Prepare project status reports and elevate risks or concerns to the Project Manager.

Skills

Project management

Client communication

Organization

Cross-functional teamwork

Tools

Smartsheet

AutoCAD

Revit

Job description

For over 40 years, Archmill House Inc. has been a trusted leader in the creation of high-end millwork and premium store fixtures across North America. Our legacy is built on delivering exceptional craftsmanship, innovative solutions, and unwavering commitment to quality. This dedication has allowed us to become a preferred partner for a wide range of commercial and retail sectors.

At Archmill House, we take pride in our ability to evolve with the industry while maintaining our commitment to precision, efficiency, and client satisfaction. Our latest innovation, the Rapid Re-Image™ program, exemplifies this commitment. This cutting-edge restaurant remodeling solution is designed to meet the unique demands of Quick Service Restaurants, offering swift, flawless transformations that minimize disruption and maximize return on investment.

By integrating our expertise in millwork with the Rapid Re-Image™ program, Archmill House not only delivers superior renovations but also reinforces our reputation for excellence. We understand the importance of minimizing downtime, enhancing operational efficiency, and ensuring that every project we undertake reflects the high standards that have defined our brand for decades. With a robust presence across Canada and the United States, we continue to set the benchmark for quality and innovation in the industry.

Position Summary

The Assistant Project Manager (APM) supports the Project Management and Design teams in coordinating commercial construction and renovation projects from project initiation through design completion and into construction. This role assists with project scheduling, documentation, client communication, permitting, and cross‑functional coordination while gaining exposure to all phases of the project lifecycle. It is an excellent opportunity for someone looking to build a career in project management, with the potential to grow into a Project Manager role.

Key Responsibilities

• Project Initiation
• Coordinate site surveys and building scans.
• Schedule project kick‑off meetings with designers, clients, and brand representatives.
• Prepare project documentation and ensure all required information is collected before project launch.
• Design Coordination
• Support the Project Manager during client meetings and design presentations.
• Coordinate with the design team to track Architectural and MEP drawing progress.
• Monitor project milestones and follow up on outstanding deliverables.
• Assist in coordinating drawing reviews and documenting client feedback.
• Provide administrative and coordination support throughout the design process.
• Pre‑Construction Support
• Assist the Pre‑Construction team with estimating coordination.
• Support the preparation of construction proposals and project documentation.
• Ensure project information is complete and accurately shared between departments.
• Permitting
• Assist with the permitting process for assigned projects.
• Coordinate permit documentation with internal teams and external agencies.
• Track permit status and follow up as required.
• Construction Coordination
• Support project hand‑off from Design to Construction.
• Assist with pre‑construction meetings and ensure project documentation is complete.
• Respond to requests from internal teams and help resolve project‑related issues.
• Project Reporting
• Maintain project schedules and update Smartsheet reports.
• Monitor project budgets, timelines, and key milestones.
• Prepare project status reports and elevate risks or concerns to the Project Manager.

Qualifications

• 2‑3 years of experience managing multiple concurrent projects in commercial construction, restaurant/QSR, retail, or architectural design environments.
• Working knowledge of architectural, MEP, and construction documentation, and familiarity with permitting processes.
• Strong client‑facing communication skills; comfortable presenting design concepts and proposals directly to clients and brand representatives.
• Highly organized, deadline‑driven, and comfortable owning schedule, budget, and GP% accountability.
• Proficiency with project tracking tools such as Smartsheet; familiarity with AUTOCAD, Revit, or similar design software is an asset.
• Ability to work cross‑functionally with design, pre‑construction, sales, and construction teams.

Work Conditions

• In Person First Workplace - approximately 2 days/week, remote‑based on role requirements

Characteristics to Succeed

At Archmill House Inc., we are seeking Ideal Team Players who are Humble, Hungry and Smart (as referenced by Patrick Lencioni in his book, The Ideal Team Player).

• Humble – Who shares the credit and success with team members
• Hungry – Who is always looking for more responsibilities and learnings
• Smart – Who is emotionally intelligent and has good judgment

We pursue individuals who have an “All In” attitude. "All In" means showing unwavering commitment, embracing teamwork, and going above and beyond to drive success for our company, our colleagues, and our clients.

Why You Will Love Working With Us

• Competitive Pay
• Flexible Benefits - Health & Wellness Spending Account
• Paid Sick/Family Emergency Days
• Optional RRSP (up to 2% Employer matching)
• Training & Professional Development Opportunities
• Employee Assistance Program
• Extended Travel Policy
• Perkopolis Account
• Frequent Social Committee Events

Our Commitment to Equity & Inclusion

Archmill House Inc. is committed to fostering an inclusive and accessible work environment where all employees feel respected and have the opportunity to succeed. If you are contacted to arrange for an interview, please advise us if you require an accommodation and we will work with you to ensure your needs are met. We encourage applicants from all backgrounds to apply, and we are committed to providing a fair and accessible application process for everyone.