Assistant Project Manager - Retail & Workplace Projects

Turner & Townsend; Toronto; On-site; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Health and dental benefits

Health spending account

RRSP matching

Learning & development budget

License fee coverage

Hybrid work arrangement

Diversity & inclusion culture

Job summary

Turner & Townsend is seeking an Assistant Project Coordinator to support the delivery of retail, commercial and corporate office fit-out projects from planning through close-out, in a hybrid role based in Canada.

You will work with Project Managers, coordinate design, procurement, scheduling, and budgets, and develop schedules, risk registers and dashboards. The role requires strong organization, stakeholder management and communication skills, with opportunities for professional certification.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 3–5 years of project coordination or management experience.
• Experience in retail/commercial/workplace fit-out projects preferred.
• Ability to read construction drawings and manage multiple stakeholders.
• CAPM, PMP coursework considered an asset.

Responsibilities

• Support the delivery of retail, commercial and corporate office fit-out projects.
• Assist with planning, budgeting, scheduling, procurement, and close-out.
• Coordinate information among clients, consultants, contractors, and vendors.
• Develop schedules, action logs, risk registers and budgets.
• Support design reviews and furniture/IT installation coordination.

Education

Bachelor's degree in Engineering, Architecture, Construction Management, Business, Project Management, or a related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Project management software

Job description

• Full-time

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success.

Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.

Who Are You?

As an Assistant Project Manager (APM), you will support the delivery of retail, commercial, and corporate workplace fit-out projects from planning through project close-out. Working closely with Project Managers and Senior Project Managers, you will assist in the coordination of design, procurement, construction, furniture installation, technology integration, commissioning, and occupancy activities while gaining exposure to the full project lifecycle.

You are highly organized, detail-oriented, and proactive, with strong communication and stakeholder management skills. You thrive in a fast-paced, client-facing environment and are eager to develop your project management capabilities while contributing to the successful delivery of multiple concurrent projects.

The is a hybrid opportunity based in Toronto, Vancouver or Montreal. We also welcome applications from candidates elsewhere in Canada who are open to relocating to one of these locations.

Job Description

As an Assistant Project Manager dedicated to this Enterprise Account, you will be involved in:

Project Delivery & Coordination

• Support the delivery of retail, commercial, and corporate office fit-out projects throughout the project lifecycle.
• Assist Project Managers with project planning, budgeting, scheduling, procurement, construction, furniture installation, workplace transitions, and project close-out activities.
• Coordinate project information between clients, consultants, contractors, landlords, vendors, and internal team members.
• Assist in the development and maintenance of project schedules, action logs, risk registers, and project budgets.
• Participate in design reviews and assist in coordinating architectural, engineering, and construction documentation.
• Support workplace transformation initiatives, tenant improvements, office relocations, and occupied-space renovations.
• Assist in coordinating furniture, AV, security, structured cabling, and IT infrastructure installations.
• Help identify project risks, issues, and potential schedule or budget impacts, escalating concerns as appropriate.

Stakeholder & Client Management

• Build and maintain strong working relationships with clients, consultants, contractors, vendors, facilities teams, corporate real estate stakeholders, and workplace services teams.
• Attend project meetings, prepare meeting agendas and minutes, track action items, and follow up on outstanding deliverables.
• Assist with project communications and reporting to ensure stakeholders remain informed on project progress.
• Support the preparation of executive dashboards, presentations, and project status reports.

Procurement, Contracts & Financial Administration

• Assist with procurement activities, including consultant and contractor tendering, bid evaluations, and recommendations.
• Support the preparation of purchase orders, contracts, change orders, and service agreements.
• Assist with budget tracking, forecasting, invoice reviews, and payment processing.
• Maintain project financial records and support project reporting requirements.
• Assist in monitoring project expenditures and identifying variances.

Construction Administration & Site Coordination

• Participate in site visits to monitor project progress, quality, safety, and compliance with project requirements.
• Assist in documenting site observations and tracking deficiencies and corrective actions.
• Support commissioning activities, furniture installation coordination, and occupancy readiness planning.
• Assist with punch-list management and project turnover activities.

Reporting & Project Controls

• Ensure project documentation is maintained in accordance with client governance requirements and document control standards.
• Maintain project files, schedules, issue logs, risk registers, and reporting dashboards.
• Contribute to monthly reporting and program updates.
• Support lessons learned sessions and the completion of close-out documentation.

Qualifications

• Bachelor's degree in Engineering, Architecture, Construction Management, Business, Project Management, or a related field. Relevant experience may be considered in lieu of a degree.
• 3-5 years of experience in project coordination, project management, construction administration, or a related role.
• Experience supporting retail, commercial, workplace, corporate interiors, tenant improvement, or fit-out projects is preferred.
• Understanding of construction project lifecycles, project controls, scheduling, budgeting, procurement, and contract administration.
• Ability to read and interpret construction drawings and project documentation is an asset.
• Experience coordinating consultants, contractors, vendors, and multiple stakeholder groups.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent interpersonal, written, verbal, and presentation skills.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and project management software platforms.
• Experience using web-based project management and collaboration tools.
• CAPM, PMP coursework, or progress toward professional project management certification is considered an asset.
• Willingness to travel to project sites as required.

Additional Information

What's in it for you...

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Health spending account, to top up expenses not covered in the benefits program
• RRSP option with company matching
• Annual learning and development budget
• Access to a range of online learning tools, and support for career development and growth
• Coverage of one professional membership or license fee per year, if directly related to your role
• We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging

The base salary range for the full-time Assistant Project Coordinator role is $80,000 - $110,000.Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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