Assistant Programmer - Leagues

Town of Oakville; Oakville; On-site; CAD 25,000 - 36,000; Part time

Job summary

The Town of Oakville is seeking a part-time, non-union Recreation Programs Coordinator to supervise leagues, tournaments, and events, while coordinating scheduling, website management, and prize distribution. You will help hire and train part-time staff and supervise volunteers, ensuring smooth operations with the Recreation Coordinator.

Responsibilities include managing registrations, maintaining records in the Xplor system, and handling purchasing and inventory tasks.

Qualifications

• Post-Secondary Degree or Diploma in Recreation and Leisure, or equivalent related field; minimum 2 years’ direct programming experience in recreation setting.
• Excellent customer service skills with ability to communicate effectively with internal and external customers.
• Computer proficiency essential; experience with Microsoft Office (Word and Excel). Candidates must have access to a vehicle.

Responsibilities

• Direct supervision of Leagues, Tournaments and special events, including daily interaction with part time staff, volunteers and the general public
• Assisting with the planning and execution of Scheduling, Game Night Prep, League Website Management and Prizing Coordination
• Assisting with the hiring, training and scheduling of part-time staff
• Assisting in the screening, supervision, orientation and training of volunteers
• Providing administrative and programming support to the Recreation Coordinator
• Assisting with league registration and inputting of league information using the Xplor Recreation system
• Maintaining player database and accurate league records and statistics
• Assisting Recreation Coordinator with tracking, purchasing supplies/Prizing and inventory
• Adhere to Corporate Policies and Procedures
• To attend and participate in required staff training and scheduled meetings
• This position works non-traditional hours including afternoons, weekends and evenings
• Perform other duties as assigned

Skills

Customer service

Microsoft Word

Microsoft Excel

Vehicle access

Education

Post-Secondary Degree or Diploma in Recreation and Leisure

Tools

Xplor Recreation system

Microsoft Word

Microsoft Excel

Job description

Posting Status

Open to all current Town of Oakville employees and external applicants.

Job Details

Part Time (Non-Union)

Posting Status: Open to all current Town of Oakville employees and external applicants.

Closing Date: Applications for this position must be received at by no later than 11:59pm on August 15, 2026.

This job posting is for an existing vacancy and therefore will be filled accordingly.

This position works no more than 24 hours per week on average.

This position works non-traditional hours including afternoons, weekends and evenings.

Job Responsibilities

• Direct supervision of Leagues, Tournaments and special events, including daily interaction with part time staff, volunteers and the general public


• Assisting with the planning and execution of Scheduling, Game Night Prep, League Website Management and Prizing Coordination


• Assisting with the hiring, training and scheduling of part-time staff


• Assisting in the screening, supervision, orientation and training of volunteers


• Providing administrative and programming support to the Recreation Coordinator


• Assisting with league registration and inputting of league information using the Xplor Recreation system


• Maintaining player database and accurate league records and statistics


• Assisting Recreation Coordinator with tracking, purchasing supplies/Prizing and inventory


• Adhere to Corporate Policies and Procedures


• To attend and participate in required staff training and scheduled meetings


• This position works non-traditional hours including afternoons, weekends and evenings


• Perform other duties as assigned

Qualifications

The successful applicant will have a Post-Secondary Degree or Diploma in Recreation and Leisure, or equivalent related field and a minimum of 2 years’ experience with direct programming in a recreation setting. An equivalent of education and experience will be considered. The successful candidate will have well-honed customer service skills that demonstrate the ability to communicate effectively and professionally with both internal and external customers. Computer proficiency is essential; specifically experience using Microsoft Office, including Word and Excel. Candidates must have access to a vehicle.

Please note that this position requires a satisfactory criminal record and vulnerable sector screening check dated within the last 30 days as a condition of employment. Candidates who are under the age of 18 at the time of hire will only be required to provide a criminal record check.

DATED: August 5, 2026

The Town’s recruitment software includes elements of artificial intelligence to assist in the screening and short-listing of qualified candidates.

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.

We thank all applicants and advise that only those selected for an interview will be contacted.