Administrative Assistant

Backrzone INC.; Toronto; Remote; CAD 45,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to join their dynamic crowdfunding platform. This role involves supporting daily operations, managing schedules, and coordinating communications to ensure the team runs smoothly. The ideal candidate will have excellent organizational and communication skills, with a strong ability to multitask in a fast-paced environment. Join a rapidly growing team that values innovation and offers opportunities for career development, all while maintaining a healthy work-life balance. If you are proactive and passionate about supporting a team, this opportunity is perfect for you.

Benefits

Competitive salary

Remote work

Dynamic work environment

Career development

Work-life balance

Supportive team

Qualifications

• 2+ years of experience in administrative roles with strong organizational skills.
• Proficiency in Microsoft Office and Google Workspace is essential.

Responsibilities

• Manage daily administrative operations and office supplies.
• Coordinate meetings and handle communications for the team.

Skills

Organizational Skills

Communication Skills

Multitasking

Attention to Detail

Interpersonal Skills

Fluency in English

Education

2+ years of experience in administrative support

Tools

Microsoft Office Suite

Google Workspace

Project Management Tools (Asana, Trello, Monday.com)

Job description

BackrZone is a dynamic crowdfunding platform designed to help entrepreneurs, creators, and businesses raise capital through innovative blockchain technology. Our mission is to provide a transparent, secure, and efficient way to connect investors and project creators. As we continue to expand, we’re seeking a highly organized and detail-oriented Administrative Assistant to support our team with administrative tasks, ensuring that the operations run smoothly and efficiently.

Your Role

As an Administrative Assistant, you will provide essential support to the BackrZone team, helping with day-to-day operations, managing schedules, coordinating meetings, handling communications, and organizing office tasks. You will be responsible for maintaining the office's workflow and ensuring that the team has the resources they need to succeed.

Key Responsibilities

• Office Management: Oversee daily administrative operations, including managing office supplies and resources.
• Calendar Management: Schedule and coordinate meetings, appointments, and events for the leadership and team members.
• Communication Support: Handle incoming communications, including emails and phone calls, directing them to the appropriate departments.
• Document Preparation: Prepare, proofread, and organize documents, reports, and presentations for internal and external stakeholders.
• Data Entry & Record Keeping: Maintain accurate records, manage files, and handle confidential information in accordance with company policies.
• Project Coordination: Assist with project management by organizing and tracking project timelines, deliverables, and resources.
• Travel Arrangements: Arrange travel and accommodation for team members, ensuring smooth logistical support.
• Team Support: Provide general administrative support to the team and assist with various ad hoc tasks.
• Event Coordination: Assist with planning and coordinating company events, both virtual and in-person.

Qualifications & Skills

Must-Have:

2+ years of experience in administrative support or office management roles.
Excellent organizational skills and ability to multitask in a fast-paced environment.
Strong communication skills (both verbal and written).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Attention to detail and ability to manage multiple priorities efficiently.
Strong interpersonal skills and ability to work effectively with a variety of people.
Fluency in English (written and spoken).
Ability to handle confidential information with discretion and professionalism.

Nice-to-Have:

Experience in project management or using project management tools like Asana, Trello, or Monday.com.
Familiarity with blockchain or crowdfunding platforms is a plus.
Fluency in French or other languages is an advantage.
Experience with event planning and logistics coordination.

Why Join Us?

• Competitive salary: $45,000 - $55,000 CAD per year.
• Remote work: Work from the comfort of your own home within Canada.
• Dynamic work environment: Be part of a rapidly growing, innovative team in the crowdfunding and blockchain sectors.
• Career development: Opportunities to grow within the company and take on new responsibilities.
• Work-life balance: Flexible working hours to help maintain a healthy balance between your professional and personal life.
• Supportive team: Collaborate with a dedicated and motivated team working toward a common goal of transforming the crowdfunding industry.

How to Apply?

If you are an organized, reliable, and proactive Administrative Assistant with a passion for supporting a growing team, we want to hear from you! Please submit your resume, a cover letter, and any relevant experience. In your cover letter, tell us why you’re interested in working with BackrZone and how your administrative experience will contribute to our team’s success.