Assistant manager

Vast-Auto Distribution; Kingston; On-site; CAD 50,000 - 75,000; Full time

Job summary

Vast-Auto Distribution in Kingston, Ontario, is hiring for a supervisory role to coordinate daily operations, oversee employee performance, and ensure efficient order processing and customer service. The position emphasizes strong organizational skills, initiative, and teamwork to support branch activities and inventory accuracy.

Responsibilities include coordinating staff, approving timesheets, managing expenses with supervisory guidance, and maintaining delivery routing systems along with

Qualifications

• Demonstrates sound judgment and methodical work habits.
• Well organized and structured approach to tasks.
• Autonomous with ability to set priorities and follow them.
• Adaptable and able to adjust to changing conditions.
• Shows initiative and proactive problem solving.
• Works well in a team environment and collaborates.
• Communicates effectively with customers and staff.

Responsibilities

• Coordinate employees’ work and resolve issues within your scope of responsibility and escalate as needed.
• Refer to procedures for accounts receivable and customer follow-ups.
• Approve employee timesheets and authorize branch expenses with supervisor approval.
• Maintain documentation for financing plans and ensure accuracy.
• Facilitate communication between sales and other departments.
• Support inventory accuracy and update inventory adjustment forms.

Skills

Sound judgment

Organized

Autonomous

Adaptable

Initiative

Teamwork

Effective communication

Job description

Job Responsibilities

• Coordinate employees’ work and resolve issues within your scope of responsibility; elevate to your immediate supervisor any matters outside your authority or likely to have medium- or long-term impacts.
• Refer to the Account Opening procedure for all matters related to accounts receivable and customer account follow-ups.
• Approve employee timesheets.
• Authorize branch expenses when required, with approval from the immediate supervisor, when required.
• Complete the required documentation related to financing plans.
• Collaborate to maintain effective communication between the sales team and other departments within the company.
• Contribute to the ongoing correction of inventory discrepancies by completing inventory adjustment forms and submitting them to the shipping and receiving department.
• Apply and enforce health, safety, and hygiene standards in accordance with legal requirements and internal policies.
• Supervise the efficiency of order processing and sales invoicing (customer backorders).
• Oversee daily credit verification and ensure corrections are made when necessary.
• Support store operations on a daily basis.
• Maintain up-to-date delivery routing systems.
• Optimize daily operations and manage changes in assignments.
• Follow up on operational issues and required adjustments and report them to the immediate supervisor.
• Effectively resolve any issues impacting customer service, in collaboration with the immediate supervisor.
• Perform any other related tasks assigned.

Qualifications:

• Demonstrate sound judgment, organization, and methodical work habits.
• Are well organized and structured.
• Are autonomous and able to set and follow priorities.
• Are adaptable and show good judgment.
• Have a strong sense of initiative.
• Work well in a team environment.
• Communicate effectively with both customers and staff.