Assistant manager

Vast-Auto Distribution; Belleville; On-site; CAD 52,000 - 75,000; Full time

Job summary

Vast-Auto Distribution is seeking an Operations Supervisor to coordinate employees, ensure smooth daily workflows, and maintain inventory accuracy. You will reference AR procedures for account follow-ups and approve timesheets and branch expenses where required.

The role supports sales and shipments, with emphasis on customer service and cross-functional collaboration. You will drive process improvements, monitor routing and order processing, and ensure health and safety standards are followed.

Qualifications

• Demonstrate sound judgment, organization, and methodical work habits.
• Well organized and structured in work approach.
• Autonomous with ability to set and follow priorities.
• Adaptable with good judgment and initiative.
• Strong sense of initiative and teamwork.
• Effective communication with customers and staff.

Responsibilities

• Coordinate employees’ work and resolve issues within your scope of responsibility.
• Refer to the Account Opening procedure for AR and customer follow-ups.
• Approve employee timesheets and authorize branch expenses when needed.
• Complete financing plan documentation and support store operations.
• Maintain inventory accuracy and manage delivery routing systems.
• Oversee order processing, invoicing, and daily credit verification.
• Ensure health, safety, and hygiene standards are met.
• Report issues to the supervisor and collaborate to resolve them.
• Support daily operations and communicate across departments.

Skills

Sound judgment

Organized

Autonomous

Prioritization

Team player

Effective communication

Job description

Job Responsibilities

• Coordinate employees’ work and resolve issues within your scope of responsibility; elevate to your immediate supervisor any matters outside your authority or likely to have medium- or long-term impacts.
• Refer to the Account Opening procedure for all matters related to accounts receivable and customer account follow-ups.
• Approve employee timesheets.
• Authorize branch expenses when required, with approval from the immediate supervisor, when required.
• Complete the required documentation related to financing plans.
• Collaborate to maintain effective communication between the sales team and other departments within the company.
• Contribute to the ongoing correction of inventory discrepancies by completing inventory adjustment forms and submitting them to the shipping and receiving department.
• Apply and enforce health, safety, and hygiene standards in accordance with legal requirements and internal policies.
• Supervise the efficiency of order processing and sales invoicing (customer backorders).
• Oversee daily credit verification and ensure corrections are made when necessary.
• Support store operations on a daily basis.
• Maintain up-to-date delivery routing systems.
• Optimize daily operations and manage changes in assignments.
• Follow up on operational issues and required adjustments and report them to the immediate supervisor.
• Effectively resolve any issues impacting customer service, in collaboration with the immediate supervisor.
• Perform any other related tasks assigned.

Qualifications:

• Demonstrate sound judgment, organization, and methodical work habits.
• Are well organized and structured.
• Are autonomous and able to set and follow priorities.
• Are adaptable and show good judgment.
• Have a strong sense of initiative.
• Work well in a team environment.
• Communicate effectively with both customers and staff.