Assistant Manager

EssilorLuxottica; Brossard; Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Permanent full-time role

Hybrid work model

Benefits package

Pension plan

Wellness account

Vacation and personal days

Office closed holidays

Job summary

Randstad Canada is seeking an Administrative Assistant to support executives and streamline daily operations in a corporate setting. The role emphasizes organization, calendar management, travel planning, and professional communication in English and French.

Candidates should have a college diploma in office technology and at least three years of relevant experience, with strong MS Office skills and a proactive, independent work style. Hybrid model and full-time role with competitive benefits.

Qualifications

• College diploma (DEP or DEC) in office technology or a related field.
• Minimum of three years of relevant experience in administrative support.
• Proven experience in managing executive agendas and organizing complex trips.
• Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, priority, and time management skills.
• Excellent oral and written communication in both French and English.
• Discretion, diplomacy, and a high sense of professionalism.
• Ability to work independently and adapt quickly to changing priorities.
• Reliability, proactivity, and organizational skills are essential.

Responsibilities

• Plan and coordinate domestic and international travel logistics (flights, accommodations, itineraries, expense reports).
• Manage calendars, schedule meetings across time zones, prepare support documents.
• Draft and format presentations, reports, and communications for internal and external audiences.
• Liaise between internal teams and external partners for optimal coordination.
• Process invoices, purchase orders, and expense reports per internal policies.
• Provide ad hoc support to the Executive Assistant when required.

Skills

Office administration

Calendar management

Travel coordination

MS Office

Bilingual English/French

Communication

Education

College diploma in office technology

Tools

Microsoft Office

Job description

Are you recognized for your organizational skills, professionalism, and ability to manage multiple priorities simultaneously? This Administrative Assistant position is a unique opportunity to contribute your skills to a recognized organization and grow in a stimulating and collaborative environment.

Based in downtown Montreal, this role will allow you to be at the heart of the action, work with committed managers and teams, and contribute directly to the smooth running of daily operations. Prior experience in a corporate environment, ideally in the financial sector, is essential to succeed in this position and successfully meet challenges.

If you are looking for a role where your coordination, communication, and administrative management skills will make a real difference, we want to meet you!

Advantages

• Competitive salary
• Permanent, full-time role, 35 hours/week, in downtown Montreal
• Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few
• In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
• A hybrid work model (maximum 3-4 days in the office)

Responsibilities

• Plan and coordinate domestic and international travel logistics (flights, accommodations, itineraries, expense reports).
• Manage calendars, organize meetings across different time zones, and prepare necessary support documents.
• Contribute to the drafting and formatting of presentations, reports, and communications for internal and external audiences.
• Liaise between internal teams and external partners to ensure optimal coordination.
• Process invoices, purchase orders, and expense reports in accordance with internal policies and procedures.
• Provide ad hoc support to the Executive Assistant when required.

Qualifications

• College diploma (DEP or DEC) in office technology or a related field.
• A minimum of three (3) years of relevant experience in administrative support, preferably in a corporate or public affairs environment.
• Proven experience in managing executive agendas and organizing complex trips.
• Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, priority, and time management skills.
• Excellent oral and written communication skills, in both French and English.
• Discretion, diplomacy, and a high sense of professionalism.
• Demonstrated ability to work independently and adapt quickly to changing priorities.
• Reliability, proactivity, and organizational skills are essential qualities.

All resumes received will be reviewed equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.