Asset Coordinator

Guardian Capital Group; Toronto; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Guardian Capital Group in Toronto seeks an Asset Coordinator to oversee operations of GCREF and GC Opp Fund commercial real estate assets. You will work with the Director, Asset Management, property managers, leasing teams and third parties to maximize efficiency and ensure high standards of maintenance and performance.

Responsibilities include monitoring strategic asset management plans, preparing budgets, tracking rents and cash flows, and supporting quarterly reporting.

Qualifications

• University degree in Business.
• Basic understanding of commercial real estate/ finance.
• Excellent written and verbal communication skills.
• Detail oriented and accurate.
• Strong time management and ability to work autonomously.
• Ability to develop cooperative working relationships.
• Strong problem solving and critical thinking.

Responsibilities

• Monitoring and executing on the annual strategic asset management plans and reporting them to the Director, Asset Management quarterly.
• Working with third party property managers to prepare annual leasing, operating and capital budgets for review by the Director, Asset Management.
• Monitoring the assets and property managers by regular meetings, reviewing monthly reports, ensuring efficient rent collection and reviewing leasing activity, major expenses and capital programs.
• Establishing a regular review process with the property managers for major capital upgrades and any other special projects.
• Executing on leasing strategies and communicating expectations to leasing agents and property managers.
• Conducting on-site reviews of the assets, including tenant visitations, on a regular basis, and at least semi-annually.
• Reporting as required to the rest of the Team, summarizing significant activity.
• Reviewing the rents, monthly property management reports and ensuring timely delivery of the information to the Director, Asset Management.
• Reviewing tenant financial statements and property cash flows as required; providing input to the quarterly reports.

Skills

Excel

Word

Communication

Time management

Problem solving

Attention to detail

Autonomy

Organizational skills

Education

University degree in Business

Job description

Desjardins Global Asset Management Inc. (“DGAM”) is a diversified financial services company that serves the needs of clients ranging from private clients to institutions. Guardian Capital Real Estate Inc. manages the Guardian Capital Real Estate Fund (“GCREF”), a limited partnership, which focuses on investing in direct real estate across Canada. GCREF has an open-ended structure and the principal objective of the Fund is to generate stable and accretive income returns with corresponding capital appreciation. Guardian Capital Real Estate Inc. also manages the GC Opportunities Real Estate Fund (“GC Opp Fund”), a limited partnership, which focuses on investing in value-add real estate across Canada. GC Opp Fund has a closed-ended structure and the principal objective of the Fund is to maximize IRR returns. Guardian’s clients include pension plans, endowments, family offices and high net worth individuals.

Based in Toronto, the Asset Coordinator will be directly responsible for the operations of the commercial real estate properties in the GCREF and GC Opp Fund portfolios. The Asset Coordinator will work closely with the Director, Asset Management as well as third party property management and leasing groups. The successful candidate will be expected to maximize efficiencies for the assets under their control and ensure that those assets are maintained and operated to a high standard.

ESSENTIAL FUNCTIONS:

Planning:

• Monitoring and executing on the annual strategic asset management plans and reporting them to the Director, Asset Management quarterly; and
• Working with third party property managers to prepare annual leasing, operating and capital budgets together with supporting material for review by the Director, Asset Management.

Operations:

• Monitoring the assets and property managers by way of regular meetings, reviewing monthly reports, ensuring efficient rent collection and performing ongoing reviews of leasing activity, major expenses and capital programs;
• Establishing a regular review process with the property managers for major capital upgrades and any other special projects;
• Executing on leasing strategies and communicating expectations to leasing agents and property managers; and
• Conducting on-site reviews of the assets, including tenant visitations, on a regular basis, and at least semi-annually.

REPORTING:

• Reporting as required to the rest of the Team, summarizing significant activity;
• Reviewing the rents, monthly property management reports and ensuring timely delivery of the information to the Director, Asset Management;
• Reviewing tenant financial statements and property cash flows as required; and
• Providing input as required to the quarterly reports.

QUALIFICATION S:

• University degree in Business
• Basic understanding of commercial real estate/ finance, relevant working experience as an asset coordinator preferred
• Excellent problem solving skills and the ability to think critically
• Detail oriented and accurate
• Excellent written and verbal communication skills and ability to develop and sustain cooperative working relationships
• Strong time management skills with an ability to work autonomously while managing tight deadlines and competing priorities
• Strong skills in Excel and Word

COMPENSATION:

• The base salary range is expected to be between $65,000 - $75,000, with eligibility for a discretionary bonus.

Please Note:

All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws. We regularly review these tools to help prevent bias or discrimination.