Senior Project Coordinator, Ancillary Partnerships and Business Development (*1-Year Contract*)

CAPREIT; Toronto; Hybrid; CAD 70,000 - 75,000; Full time

Job summary

CAPREIT is seeking a Senior Project Coordinator for the Ancillary Partnerships and Business Development team to drive day-to-day administration and project coordination. The role is hybrid, four days in the office, on a 12-month contract, reporting to the Manager, Revenue & Project Management.

You will coordinate with internal departments and external vendors, manage contracts, track progress, and pursue new revenue opportunities while maintaining accurate records in SharePoint and finance

Qualifications

• 4+ years of administrative experience supporting a team.
• Advanced knowledge of Microsoft Office applications.
• Excellent verbal and written communication skills.
• Professional demeanor and ability to work in a fast-paced environment.
• Knowledge of Power BI is an asset.
• Ability to collaborate with cross-functional teams and manage contracts.
• Experience with SAP and other accounting software is an asset.

Responsibilities

• Manage overall administration of Ancillary Department.
• Oversee daily operations and progress tracking of departmental activities.
• Coordinate with external vendors to ensure seamless project management and timelines.
• Schedule meetings, prepare materials, attend meetings, and take minutes.
• Collaborate with CAPREIT departments to obtain information and approvals.
• Track progress of revenue projects and maintain records.
• Pursue new Ancillary revenue sources and partnerships.
• Review vendor contracts to extract key clauses and update tracking systems.
• Maintain spreadsheets, databases and contract terms.
• Organize SharePoint documentation (contracts, plans, property lists, reports).
• Coordinate with Finance on reconciled records and collections with external parties.
• Coordinate approvals for marketing events and send weekly reports.
• Arrange travel and meetings as required.
• Research and source information as needed.
• Serve as first point of contact for inquiries.

Skills

Microsoft Office

Communication skills

Team coordination

Professional demeanor

Cross-functional collaboration

Power BI

Contracts experience

SAP

Tools

Power BI

SAP

Job description

Who are we?

We are a growth-oriented company that own and operate the highest quality rental communities across Canada. We offer our residents attractive, comfortable and secure homes and are constantly seeking talented individuals to join our team.

Who are we?

We are a growth-oriented company that own and operate the highest quality rental communities across Canada. We offer our residents attractive, comfortable and secure homes and are constantly seeking talented individuals to join our team.

Our employees are essential to the success of our communities and we consider them our most valuable assets. We proudly invest in our employees’ learning and growth through our Mentorship Program and our Leadership Development Program, offered in partnership with Concordia University. As a recognized 2025 Mercer Best Employer, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. This is reflected in the incredible progress we've made in raising our Engagement Score above the Canadian Top Quartile. It's a testament to the dedication of our people across the country. Together, we will continue to raise our levels of employee engagement.

Position Summary

The Senior Project Coordinator, Ancillary Partnerships and Business Development is responsible for overseeing and coordinating the day-to-day activities of the Ancillary Partnerships and Business Development department. The role involves managing all administrative tasks, coordinating projects and collaborating with internal departments and external vendors to drive projects and initiatives forward. The Sr. Project Coordinator will report to the Manager, Revenue & Project Management- Ancillary Partnerships and Business Development and support the team’s goals and

objectives. This role will be the first point of contact for the department and will ensure effective communication between internal and external parties.

Work Type:

Hybrid, 4 days a week in the office

Term:

12-Month Contract (with possibility of extension)

Responsibilities

• Manage overall administration of Ancillary Department and process implementation.
• Effectively oversee and coordinate the daily operations and progress tracking of departmental activities.
• Facilitate effective communication between CAPREIT and external vendors to ensure seamless project management and adherence to timelines.
• Schedule meetings, prepare meeting materials, attend meetings, and take accurate minutes and follow up on action items.
• Collaborate with other CAPREIT departments to obtain necessary information and approvals to keep ancillary projects on schedule and ensure proper processes are adhered to.
• Coordinate projects for specific revenue streams and track progress of these projects.
• Pursue new sources of Ancillary Revenue generating programs and partnerships.
• Review vendor contracts to comprehend contractual clauses and extract pertinent information for tracking systems and team reports.
• Manage and update all tracking spreadsheets, databases and monitor contract terms.
• Manage, Maintain and organize documentation in SharePoint including contracts, plans, property lists, reports etc.
• Coordinate with the Finance and Accounting departments on a regular basis to ensure records are reconciled as needed. Communicate with external parties on collections of payments.
• Coordinate approvals for marketing events and send weekly reports to external partners.
• Execute travel and meeting arrangements as required.
• Research and source information as required.
• First point of contact for general and/or service-related inquiries.

Qualifications

• 4+ years’ experience in administrative role with experience supporting a team of 2 or more individuals
• Advanced knowledge of Microsoft Office Applications
• Excellent verbal/written communication skills
• Professional demeanor and ability to work efficiently in a fast-paced environment
• Good knowledge of Power BI is an asset
• Ability to collaborate effectively with cross-functional teams
• Contracts and Property Management experience is an asset
• Basic accounting knowledge, SAP and other accounting software knowledge is an asset

In this role, you will receive a competitive base salary starting from $70,000 - $75,000. This salary will be prorated based on the length of the contract.

Your opportunity to build an exciting career!