Portfolio Administration Analyst

Guardian Capital Advisors; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

Guardian Capital Advisors in Toronto oversees onshore and offshore client portfolios, providing administration support to analysts and ensuring accurate reporting and reconciliations across multiple systems.

The role requires a university degree in business, economics, or computer science, plus CSC certification and 2–5 years in securities. Strong Excel, Eagle, Charles River, Salesforce, and Power Platform skills are essential for success.

Qualifications

• University degree in business, economics, or computer science.
• Successful completion of the CSC course.
• At least two to five years of experience in the securities industry.
• Strong knowledge of Eagle, Charles River and Salesforce.
• Advanced abilities in Microsoft Power Platform applications.

Responsibilities

• Assist with the preparation and maintenance of reporting for high-profile and sensitive clients.
• Lead and perform daily, weekly, monthly, and quarterly reconciliation of client accounts.
• Update and help solve recon issues and problems with the Eagle system.
• Assist front office staff with queries in Salesforce, Eagle, Charles River, and Salesforce.
• Document and track all trade errors and failed trades.
• Assist in setting up and classifying securities on portfolio accounting and trade management systems.
• Perform back-up duties for the Settlements Administrator.
• Assist with onboarding and offboarding of clients and accounts; participate in weekly QA across systems.

Skills

Power Platform

Excel

Eagle

Charles River

Salesforce

Education

University degree in business, economics, or computer science

CSC course

Tools

Jira

Eagle

Charles River

Salesforce

Job description

Founded in Toronto in 1962, Guardian Capital Group Limited (Guardian) is a global financial services company, which provides investment management services to institutional, retail and private high and ultra-high-net-worth clients through its subsidiaries. Guardian is headquartered in Canada and operates in Canada, the United Kingdom, the United States and the Caribbean. Guardian is a wholly owned subsidiary of Desjardins Global Asset Management Inc., which is part of the Desjardins Group. To learn more about Guardian, visit www.guardiancapital.com.

JOB STATEMENT

GCA has an immediate need for a Portfolio Administration Analyst. As part of the private wealth management administration team, the main responsibilities are to support the existing analysts in servicing the onshore and offshore clients of Guardian Capital Advisors. This role is suitable for someone in a similar role who has industry knowledge and experience, advanced Excel skills (can build macros, functions, pivot tables), Jira and Power Platform experience with the related systems.

ESSENTIAL FUNCTIONS

Administration/Support

• Assist with the preparation and maintenance of reporting for high-profile and sensitive clients;
• Help lead and perform daily, weekly, monthly, and quarterly reconciliation of client accounts.
• Update and help solve recon issues and problems with the accounting system (Eagle) with daily, weekly, monthly interest in cash transactions and holdings from the custodian;
• Assist front office staff with any queries regarding the function and issues of accounts and clients in Salesforce, Eagle, Charles Rivers, and Salesforce.
• Assist with the documentation and tracking of all trade errors and failed trades;
• Assist in the setting up and classification of securities on GCA’s portfolio accounting and trade management systems;
• Perform back-up duties for the Settlements Administrator.
• Assist with the onboarding and offboarding of clients and accounts,
• Assist in the weekly quality control process across systems and applications.
• You may be assigned Operation tasks and or be a part of projects that are not listed above

QUALIFICATIONS

• University degree in business, economics, or computer science,
• Successful completion of the CSC course
• At least two to five years of experience in the securities industry
• Strong knowledge of Eagle, Charles River and Salesforce
• Strong interpersonal and problem-solving skills
• Ability to meet deadlines and multitask
• Advanced abilities in Microsoft products including Power Platform applications.

COMPENSATION

• The base salary range is expected to be between $60,000 - $70,000, with eligibility for a discretionary bonus.

Please Note

All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws. We regularly review these tools to help prevent bias or discrimination.