Assessment File Coordinator

Fellowship Bible Church; Vancouver; Hybrid; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Competitive salary

Four weeks vacation + 13 holidays

Health & dental benefits

Pension plan (BC’s Municipal Pension)

Training and development opportunities

Inclusive work environment

Job summary

HEABC is seeking an Assessment File Coordinator to support PRA-BC’s 12-week practice-ready assessments across BC’s clinics and hospitals. The role involves online candidate/physician assessor registration, CFA reporting oversight, and data collection for provincial partners.

Under supervision, you will liaise with medical leaders and administrative staff, ensuring clear communication with internationally educated physicians; hybrid work may be available after training, and travel within BC could

Qualifications

• Diploma or certificate in Business Administration, Accounting, Human Resources or Social Services or another relevant discipline.
• Three to five years of recent related experience.
• Experience with database management and MS Office applications.

Responsibilities

• Support PRA-BC’s 12-week practice-ready assessments in clinics and hospitals across BC.
• Assist in online registration of Candidates and Physician Assessors; monitor CFA reporting activities.
• Support data collection and reporting to provincial partners; provide frontline technical support.
• Coordinate with intake and assessment staff and recruitment teams across partner organizations.

Skills

Database management

Microsoft Office

Outlook

Teams

Excel

Communication skills

Discretion

Time management

Education

Grade 12

Business Administration diploma/certificate

Accounting

Human Resources

Social Services

Tools

Microsoft Office

Outlook

Teams

Excel

Job description

Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

We are proud to offer:

• In office or hybrid work environment – flexibility that suits your needs
• Competitive salary
• Four weeks of vacation, earned in your first year of employment & 13 statutory holidays
• Comprehensive health & dental benefits, with immediate coverage upon starting
• Pension Plan – BC’s Municipal Pension Plan is one of the largest pension plans in Canada, and provides secure retirement income to plan members
• Training and development opportunities – HEABC supports your continuing education & growth
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity3

The opportunity to make a positive contribution to the BC health care system through your workHEABC leads and supports the strategic planning related to human resources and labour relations on behalf of British Columbia’s publicly funded health employers. HEABC is responsible for negotiating provincial agreements for 179,000 unionized health care employees including nurses, physician residents, ambulance paramedics, health science professionals, and more. Join our highly talented team in a culture of learning, innovation, and visionary thinking.

HEABC’s Human Resources Strategies and Services department is responsible for the implementation and management of several provincial programs that support the recruitment and retention of health professionals in British Columbia. The department is home to the Practice Ready Assessment-British Columbia (PRA-BC) program that assesses internationally trained physicians for provisional licensure to work in communities across BC. We are currently in need of team members who have a passion for customer service and a keen interest in making an impact across communities in BC.

The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location, following an in-office training period) and will live within commuting distance of our Vancouver office.

For more information, visit www.heabc.bc.ca and www.prabc.ca.

OPPORTUNITY

HEABC has an opening for an Assessment File Coordinator. Reporting to PRA-BC’s Program Manager and Clinical Director, the Assessment File Coordinator is responsible for supporting the coordination and implementation of PRA-BC’s 12-week practice-ready assessments conducted in community-based clinics and hospital facilities across the province. The Assessment File Coordinator supports the online registration of Candidates and Physician Assessors; assists in the monitoring of Clinical Field Assessment (CFA) reporting activities and data collection and supports the Intake and Assessment Lead in reporting to provincial partners. This includes providing front-line technical support to medical leadership and their respective administrative staff, PRA-BC candidates and physician assessors, as well as recruitment and support staff across all partnering organizations.

Under the general supervision of the Intake and Assessment Lead, the Assessment File Coordinator is responsible for the day-to-day work supporting internationally educated physicians undergoing PRA-BC’s 12-week CFA. The Assessment File Coordinator is a critical point of contact for many of our clients and must be able to communicate clearly and effectively with participants involved in a fast-paced high stakes assessment.

Required Knowledge and Experience

Successful completion of grade twelve (12) and a diploma or certificate in Business Administration, Accounting, Human Resources or Social Services or another relevant discipline and three (3) to five (5) years’ recent related experience, or an equivalent combination of education, training and experience.

• Intermediate to advanced skills in database management and Microsoft Office applications, including Outlook, Teams and Excel.
• Excellent written and verbal communication
• The ability to communicate with medical professionals from diverse cultures and for whom English is a second language is essential.
• Demonstrated superior customer service orientation with a background in health care or familiarity with medical terminology preferred.
• High degree of accuracy and attention to detail required.
• Ability to organize and set work priorities within a fast-paced environment.
• Ability to apply discretion in dealing with personal and confidential information.

This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work.

Salary Range

$58,494 to $76,773

Typical Hiring Range

$58,494 to $73,117

In determining salary, HEABC considers many factors including the successful candidate’s skillset and experience as well as internal equity. The final salary offer will be at HEABC’s sole discretion and presented as part of a competitive total compensation package.

At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care.

HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.

We wish to thank all applicants for their interest and effort in applying; however, only those candidates selected for an interview will be contacted.

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