Architectural Project Coordinator

TalentSphere; Ottawa; Hybrid; CAD 54,000 - 66,000; Full time

Benefits offered by this job

Hybrid work model

Mentorship and support

Growth opportunities

Competitive compensation

Job summary

TalentSphere seeks an Architectural Project Coordinator in Ottawa, ON. You’ll work with project leadership and contract administration to keep designs compliant and on track from early phases through completion. Reliability clearance or eligibility is required.

You’ll manage document workflows, coordinate information across design teams and consultants, attend meetings, and help ensure accurate drawings and approvals while communicating professionally with clients and stakeholders.

Qualifications

• Minimum 5 years of experience in architectural coordination roles.
• Experience in architecture/engineering consulting environments.
• Ability to read and interpret drawings in Revit or AutoCAD.

Responsibilities

• Coordinate and circulate technical and administrative project information across all design phases.
• Oversee document workflows, ensuring accuracy and quality.
• Track schedules for milestones including RFIs, shop drawings, payment certificates, and submissions.
• Lead document control and liaise between internal teams and external consultants, contractors, and clients.
• Prepare meeting minutes and follow up on action items to keep teams aligned.
• Review and archive drawings, ensuring required seals and approvals are in place.

Skills

Project coordination

Verbal communication

Written communication

Microsoft Office

Attention to detail

Education

Architecture or Engineering degree

Tools

Revit

AutoCAD

Job description

Architectural Project Coordinator
Ottawa, Ontario
Salary: $60k+ depending on experience
Architecture, Design & Planning Firm

Hybrid work model

THE OPPORTUNITY

Our client is a respected, multi-office architecture and design practice seeking an Architectural Coordinator with a technical background to join their dynamic team in Ottawa. This well-established firm is known for delivering high-quality work amid a collaborative environment. *Eligible candidates must have Reliability clearance or eligibility to apply.*

THE ROLE

In this role, you’ll work closely with project leadership and contract administration teams, playing a key part in keeping projects organized, compliant, and moving forward smoothly—from early phases through completion.

What You’ll Be Doing

• Coordinate and circulate technical and administrative project information across all phases of design and delivery
• Oversee project documentation workflows, ensuring accuracy, consistency, and alignment with internal quality standards
• Track and manage schedules for key project milestones including RFIs, shop drawings, payment certificates, and other submissions
• Lead document control processes and act as a liaison between internal teams and external consultants, contractors, and clients
• Participate in internal project meetings, prepare meeting minutes, and follow up on action items to keep teams aligned
• Review, amend and archive drawings and documents, ensuring required seals and approvals are in place prior to distribution Communicate professionally and confidently with senior staff, clients, and project stakeholders

WHAT'S REQUIRED

• Minimum 5 years of experience in similar roles =
• Solid understanding of the architecture and engineering consulting environment with prior experience as an architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, project coordinator or similar. Strong verbal communication skills- comfortable in meetings, one-on-one discussions, and phone conversations
• Excellent written communication skills, with a sharp eye for detail, editing, and quality control
• Advanced proficiency in Microsoft Office and the ability to produce polished reports, documents, and presentations
• Post-secondary education in Architecture, Engineering, or a related discipline
• Able to read and interpret architectural drawings done in Revit or AutoCAD
• Reliability clearance or eligibility to obtain
• French speaking is an asset, as is experience working on large complex projects

WHAT YOU GET IN RETURN

• Work on high profile projects across Canada
• Flexibility, hybrid work model
• Excellent mentorship and support from a collaborative team
• Growth and advancement potential
• Competitive compensation

Keywords: Architectural Technologist, architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, Ottawa, Ontario, Gatineau, Laval,

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