Architectural Project Coordinator

TalentSphere Staffing Solutions Inc.; Ottawa; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

TalentSphere Staffing Solutions Inc. in Ottawa is seeking an architectural coordinator with a technical background to keep projects organized from design through delivery.

In this hybrid role you’ll work with project leadership, manage document control, schedules, and communication with consultants, contractors, and clients to ensure quality and on-time progress. Reliability clearance or eligibility to obtain is required, along with strong Revit/AutoCAD familiarity.

Qualifications

• Minimum 5 years of experience in similar roles.

Responsibilities

• Coordinate and circulate technical and administrative project information across all phases of design and delivery
• Oversee project documentation workflows, ensuring accuracy, consistency, and alignment with internal quality standards
• Track and manage schedules for key project milestones including RFIs, shop drawings, payment certificates, and other submissions
• Lead document control processes and act as a liaison between internal teams and external consultants, contractors, and clients
• Participate in internal project meetings, prepare meeting minutes, and follow up on action items to keep teams aligned
• Review, amend and archive drawings and documents, ensuring required seals and approvals are in place prior to distribution

Job description

THE OPPORTUNITY

Our client is a respected, multi-office architecture and design practice seeking an architectural coordinator with a technical background to join their dynamic team in Ottawa. This well-established firm is known for delivering high-quality work amid a collaborative environment.

Eligible candidates must have Reliability clearance or eligibility to apply.

THE ROLE

In this role, you’ll work closely with project leadership and contract administration teams, playing a key part in keeping projects organized, compliant, and moving forward smoothly—from early phases through completion.

Ottawa, Ontario

Salary: $60k+ depending on experience

Architecture, Design & Planning Firm

Hybrid work model

What You’ll Be Doing

• Coordinate and circulate technical and administrative project information across all phases of design and delivery
• Oversee project documentation workflows, ensuring accuracy, consistency, and alignment with internal quality standards
• Track and manage schedules for key project milestones including RFIs, shop drawings, payment certificates, and other submissions
• Lead document control processes and act as a liaison between internal teams and external consultants, contractors, and clients
• Participate in internal project meetings, prepare meeting minutes, and follow up on action items to keep teams aligned
• Review, amend and archive drawings and documents, ensuring required seals and approvals are in place prior to distribution

Communicate professionally and confidently with senior staff, clients, and project stakeholders

What's Required

• Minimum 5 years of experience in similar roles =
• Solid understanding of the architecture and engineering consulting environment with prior experience as an architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, project coordinator or similar. Strong verbal communication skills—comfortable in meetings, one-on-one discussions, and phone conversations
• Excellent written communication skills, with a sharp eye for detail, editing, and quality control
• Advanced proficiency in Microsoft Office and the ability to produce polished reports, documents, and presentations
• Post-secondary education in Architecture, Engineering, or a related discipline
• Able to read and interpret architectural drawings done in Revit or AutoCAD
• Reliability clearance or eligibility to obtain
• French speaking is an asset, as is experience working on large complex projects

What You Get In Return

• Work on high profile projects across Canada
• Flexibility, hybrid work model
• Excellent mentorship and support from a collaborative team
• Growth and advancement potential
• Competitive compensation

What To Do Now

If this opportunity aligns with your experience and career goals, please apply with your resume or email Laura Shalev at [e-mail] with your resume

We appreciate all applications; however, only candidates selected for further consideration will be contacted.

Keywords: Architectural Technologist, architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, Ottawa, Ontario, Gatineau, Laval, TSSHP