Appointment Coordinator

Lions-Gate-Dodge; North Vancouver; On-site; CAD 42,000 - 52,000; Full time

Job summary

Lions Gate Dodge in North Vancouver is seeking an Appointment Coordinator to support the Service Department by keeping the schedule organized and ensuring a smooth customer experience from first contact through vehicle drop-off.

You will schedule service appointments, manage the service queue, and coordinate with service advisors and technicians while maintaining accurate records in a fast-paced, customer-focused environment.

Qualifications

• Highschool diploma or equivalent required.
• Experience in automotive service or scheduling is an asset.
• Familiarity with dealer management systems is an asset.

Responsibilities

• Answer calls, emails, and in-person inquiries regarding service appointments.
• Schedule service appointments accurately based on customer needs and technician availability.
• Provide customers with estimated service times, drop-off instructions, and updates.
• Coordinate with service advisors and technicians to prioritize urgent or complex jobs.
• Update appointment systems and service records accurately.
• Assist with general office duties and support the Service Manager.

Skills

Customer service

Organization

Multitasking

Communication

MS Office

Education

Highschool diploma

Tools

Dealer Management System

Job description

Lions Gate Dodge, part of the Steve Marshall Group, is looking for a friendly, organized, and customer-focused individual to join our team as an Appointment Coordinator.

At Lions Gate Dodge, we are committed to providing an exceptional customer experience from the moment a customer reaches out to us. As an Appointment Coordinator, you’ll play an important role in supporting our Service Department, keeping appointments organized, and helping ensure our customers receive a smooth and positive experience.

Role Summary:The Appointment Coordinator is the first point of contact for customers seeking service at the dealership. This role is responsible for scheduling service appointments, managing the service queue, and providing a positive customer experience from the moment the customer calls, emails, or arrives. The Appointment Coordinator ensures efficient workflow within the service department while supporting service advisors and technicians.

Key Responsibilities:

Customer Service & Communication

• Answer phone calls, emails, and in-person inquiries regarding service appointments.
• Schedule service appointments accurately based on customer needs and technician availability.
• Provide customers with estimated service times, vehicle drop-off instructions, and updates as required.
• Address customer questions and concerns professionally and courteously.
• Follow up with customers regarding upcoming service, recalls, or warranty work.

Appointment & Workflow Management

• Maintain an organized service schedule to optimize technician productivity and minimize wait times.
• Coordinate with service advisors and technicians to prioritize urgent or complex jobs.
• Update appointment management systems and service records accurately.
• Track appointment confirmations, cancellations, and reschedules.

Administrative Support

• Prepare service work orders and ensure all customer and vehicle information is complete.
• Maintain accurate records of customer interactions, appointments, and service histories.
• Assist with general office duties and support the Service Manager as needed.

Qualifications & Requirements:

• Highschool diploma or equivalent required.
• Previous experience in automotive service, customer service, or scheduling is an asset.
• Familiarity with dealer management systems is an asset.
• Strong attention to detail and organizational skills.
• Ability to multitask and manage a high volume of customer interactions.
• Professional and friendly demeanor with a customer-first mindset.

Basic computer proficiency, including MS Office.

If you’re organized, personable, and enjoy working in a fast-paced customer-focused environment, we’d love to hear from you!

Join Lions Gate Dodge and the Steve Marshall Group and become part of a team that values its employees, customers, and commitment to excellence.