AP CLERK

Westmont Hospitality Group; Mississauga; On-site; CAD 50,000 - 55,000; Full time

Job summary

Westmont Hospitality Group is looking for an Accounts Payable Clerk to join our A/P team in Mississauga. You will enter invoices into Fusion, verify approvals and coding, and ensure timely payments to vendors.

The role requires a high school diploma with up to one year of accounting duties, proficiency in Excel and Oracle, and an accuracy-focused mindset. Attention to detail and the ability to respond to auditors and colleagues is important.

Qualifications

• High school graduate with up to one year of accounting-related office experience.
• Proficient in Microsoft Excel and Oracle.
• Accurate data entry with fully documented and approved expenses.
• Ability to relate well with co-workers and supervisors.
• Strong customer service skills to resolve vendor issues.

Responsibilities

• Enters invoices into Fusion and ensures proper authorization, appropriate coding, and timely processing of payment.
• Provides information to vendors regarding outstanding payments, and responds to inquiries from auditors, other departments, etc.
• Scans all paid invoices and files all original hardcopies of invoices.
• Distributes accounts payable mail to designated Accounts Payable staff on a weekly basis.
• Annually prepares files for off-site storage.
• Other duties/projects as assigned by A/P Supervisors.

Skills

Attention to accuracy

Interpersonal skills

Customer service

Education

High school diploma

Tools

Microsoft Excel

Oracle

Job description

Salary Range: $50,000.00 To $55,000.00 Annually

We are looking for an Accounts Payable Clerk to join our dynamic A/P team. Reporting to Accounts Payable Supervisors, the role of A/P Clerk in an entry level role, that would be directly responsible for timely payment of invoices and capital expenditures for properties under various portfolios. Duties include verifying the accuracy of purchase orders, as well as ensuring proper documentation and authorization before issuing cheques and EFT payments.

RESPONSIBILITIES:

• Enters invoices into Fusion and ensures proper authorization, appropriate coding, and timely processing of payment
• Provides information to vendors regarding outstanding payments, and responds to inquiries from auditors, other departments, etc.
• Scans all paid invoices and files all original hardcopies of invoices
• Distributes accounts payable mail to designated Accounts Payable staff on a weekly basis
• Annually prepares files for off-site storage.
• Other duties/projects as assigned by A/P Supervisors.

MINIMUM QUALIFICATIONS AND SKILLS:

• High school graduate or equivalent, and up to one year of experience in an office performing accounting-related duties.
• Demonstrated proficiency in the use of Microsoft Excel and Oracle.
• Attention to accuracy in order to ensure that all data is correctly entered, and that expenses are fully documented and approved for payment.
• Ability to relate well with co-workers and supervisors.
• Demonstrated customer service skills, with the ability to resolve conflicts with upset vendors

WORKING CONDITIONS:

• Governed by regular and predictable deadlines, however there are regular interruptions due to emergency payments. Regular handling of queries and calls from vendors.