Analyst-Accounts Payable

Staples; Richmond Hill; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Health and Dental benefits

RRSP/DPSP

Performance bonuses

Job summary

Staples Canada is seeking an Accounts Payable specialist to support processing of vendor invoices, PO variances and employee expense reimbursements. You will validate invoices, audit T&E claims, and ensure accurate coding and timely payments.

In this role, you will handle AP transactions, exception resolution, and batch reviews, while assisting with month-end close and journal entries. A CPA pathway is a plus, with strong Excel and ERP experience.

Qualifications

• Post-secondary education in Accounting, Finance, or related field.
• CPA pathway progress is an asset.
• 2+ years of accounts payable experience in a high-volume environment.
• Experience with vendor statement reconciliations and discrepancy resolution.
• Experience with AP processes and controls (invoice processing, PO matching, receiving/RTV, T&E auditing).
• Proficiency with AP/finance systems and Microsoft Office.

Responsibilities

• Review and validate vendor invoices for accuracy, approvals, coding, and compliance.
• Audit employee expense claims (T&E) for compliance with policy and proper documentation.
• Process AP transactions using established procedures; ensure completeness and accuracy.
• Investigate and resolve exceptions and variances; coordinate with internal teams.
• Prepare journal entries and support month-end/year-end close; reconcile vendor statements.
• Respond to AP inquiries and provide guidance on documentation requirements.

Skills

Accounts payable

Vendor invoices

PO matching

Expense audit (T&E)

Excel proficiency

Communication

Education

Accounting/Finance degree

CPA pathway asset

Tools

Oracle AP

AS400/JDA

Workflow imaging tools

Excel

Job description

This position supports the accounts payable function by processing vendor invoices, PO variances and employee expense reimbursements to ensure accurate, complete, and timely payments in accordance with established procedures, policies, and internal controls.

Specifically, you will:

Review and validate vendor invoices for accuracy, approvals, coding, and compliance.

Audit employee expense claims (T&E) for compliance with Staples T&E Policy, ensuring required documentation is provided and claims (including taxes and gratuity) are submitted and coded properly.

Process AP transactions (including payment requisitions, Excel uploads, and DR/CR Forms) using established procedures, ensuring completeness and accuracy.

Investigate and resolve exceptions and variances, including PO matching/receiving/RTV discrepancies, coordinating with internal teams as needed.

Complete batch review and maintain AP records by uploading/filing documentation in accordance with retention and imaging requirements.

Prepare vendor reports to support wire payment processing, as applicable.

When assigned, prepare cheques for distribution in accordance with established controls and exception handling requests.

Accounting Support, Reporting & Period Close

Prepare journal entries related to accounts payable activities and support month-end/year-end close activities (including adherence to invoice submission schedules and investigation of discrepancies) in accordance with established procedures.

Analyze tax-related discrepancies and prepare adjusting entries for review and approval before processing.

Reconcile assigned vendor statements, identify discrepancies, and coordinate resolution with vendors and internal stakeholders.

Respond to AP inquiries from vendors, employees, and internal customers in accordance with corporate guidelines; follow up on outstanding items to ensure they are addressed and resolved in a timely manner.

Provide guidance to internal customers on AP documentation requirements and processes to support accurate and timely vendor payment.

Some of what you need:

Post-secondary education in Accounting, Finance, or a related field, or equivalent combination of education and experience.

Accounting courses/designation progress (e.g., CPA pathway) is an asset.

2+ years of accounts payable experience in a high-volume environment

Experience with vendor statement reconciliations and discrepancy resolution.

Experience with accounts payable processes and controls, including invoice processing, PO matching (2-way/3-way), receiving/RTV, employee expense (T&E) auditing, and vendor statement reconciliation.

Proficiency with AP/finance systems (e.g., Oracle AP, AS400/JDA, workflow and imaging tools) and Microsoft Office (advanced Excel preferred).

Strong analytical and problem-solving skills to investigate variances/discrepancies, resolve issues through appropriate follow-up and documentation, and elevate complex items when required.

Basic understanding of general ledger concepts and journal entries; ability to prepare entries in accordance with established procedures and controls.

Strong attention to detail, organization, and communication skills to manage deadlines in a high-volume environment and interact effectively with internal customers and vendors.

Some of what you will get:

Health and Dental benefits

RRSP/DPSP

Performance bonuses

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About the Team

At Staples Canada we are dynamic, inspiring partners to our customers and the communities in which we live. As The Working and Learning Company, we inspire people to work smarter, learn more and grow every day. We’re looking for curious, approachable, and passionate individuals who love finding solutions. If that’s you, let’s work, learn, and grow together. We are building an inclusive and diverse team Staples Canada is continuously working towards creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.

• Job Identification 73911
• Locations 6 Staples Ave, Richmond Hill, ON, L4B 4W3, CA