Analyst-Accounts Payable

Socket.dev; Richmond Hill; Hybrid; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Health and Dental benefits

RRSP/DPSP

Performance bonuses

Learning & Development programs

And more…

Job summary

Staples Canada is seeking an experienced Accounts Payable professional to support high-volume AP processing, expense audits, and vendor reconciliations. You will verify invoices, process payments, and assist with month-end close in a hybrid office environment in Canada.

Strong Excel skills and knowledge of AP systems are required, with CPA pathway assets welcomed. You will collaborate with internal teams, ensure compliance with policies, and help maintain accurate financial records and timely

Qualifications

• Post-secondary education in Accounting, Finance, or related field; education/experience equivalence accepted.
• CPA pathway is an asset.
• 2+ years accounts payable experience in high-volume environment.
• Experience with vendor statement reconciliations and discrepancy resolution.
• Experience with AP processes: invoice processing, PO matching, receiving/RTV, and T&E auditing.
• Proficiency with AP/finance systems and MS Office (Excel advanced).
• Strong analytical and problem-solving skills; attention to detail and timeliness.

Responsibilities

• Review and validate vendor invoices for accuracy, approvals, coding, and compliance.
• Audit employee expense claims (T&E) for compliance with policy and proper coding.
• Process AP transactions including payment requisitions and Excel uploads.
• Investigate and resolve exceptions and variances, including PO matching discrepancies.
• Maintain AP records and prepare vendor reports to support wire payments.
• Prepare journal entries for month-end/year-end close and tax-related adjustments.
• Reconcile vendor statements and respond to AP inquiries from vendors and internal customers.

Skills

Accounts payable

Vendor statement reconciliation

Analytical skills

Communication

Excel advanced

Education

Post-secondary education in Accounting/Finance

CPA pathway asset

Tools

Oracle AP

AS400/JDA

Workflow imaging tools

Microsoft Excel

Job description

Get a tailored resume highlighting what this role needs.

Some of what you will do:

This position supports the accounts payable function by processing vendor invoices, PO variances and employee expense reimbursements to ensure accurate, complete, and timely payments in accordance with established procedures, policies, and internal controls.

Specifically, you will:

Review and validate vendor invoices for accuracy, approvals, coding, and compliance.

Audit employee expense claims (T&E) for compliance with Staples T&E Policy, ensuring required documentation is provided and claims (including taxes and gratuity) are submitted and coded properly.

Process AP transactions (including payment requisitions, Excel uploads, and DR/CR Forms) using established procedures, ensuring completeness and accuracy.

Investigate and resolve exceptions and variances, including PO matching/receiving/RTV discrepancies, coordinating with internal teams as needed.

Complete batch review and maintain AP records by uploading/filing documentation in accordance with retention and imaging requirements.

Prepare vendor reports to support wire payment processing, as applicable.

When assigned, prepare cheques for distribution in accordance with established controls and exception handling requests.

Accounting Support, Reporting & Period Close

Prepare journal entries related to accounts payable activities and support month-end/year-end close activities (including adherence to invoice submission schedules and investigation of discrepancies) in accordance with established procedures.

Analyze tax-related discrepancies and prepare adjusting entries for review and approval prior to processing.

Reconcile assigned vendor statements, identify discrepancies, and coordinate resolution with vendors and internal stakeholders.

Respond to AP inquiries from vendors, employees, and internal customers in accordance with corporate guidelines; follow up on outstanding items to ensure they are addressed and resolved in a timely manner.

Provide guidance to internal customers on AP documentation requirements and processes to support accurate and timely vendor payment.

Some of what you need:

Post-secondary education in Accounting, Finance, or a related field, or equivalent combination of education and experience.

Accounting courses/designation progress (e.g., CPA pathway) is an asset.

2+ years of accounts payable experience in a high-volume environment

Experience with vendor statement reconciliations and discrepancy resolution.

Experience with accounts payable processes and controls, including invoice processing, PO matching (2-way/3-way), receiving/RTV, employee expense (T&E) auditing, and vendor statement reconciliation.

Proficiency with AP/finance systems (e.g., Oracle AP, AS400/JDA, workflow and imaging tools) and Microsoft Office (advanced Excel preferred).

Strong analytical and problem-solving skills to investigate variances/discrepancies, resolve issues through appropriate follow-up and documentation, and elevate complex items when required.

Basic understanding of general ledger concepts and journal entries; ability to prepare entries in accordance with established procedures and controls.

Strong attention to detail, organization, and communication skills to manage deadlines in a high-volume environment and interact effectively with internal customers and vendors.

Some of what you will get:

Health and Dental benefits

RRSP/DPSP

Performance bonuses

Some of what you will do:

This position supports the accounts payable function by processing vendor invoices, PO variances and employee expense reimbursements to ensure accurate, complete, and timely payments in accordance with established procedures, policies, and internal controls.

Specifically, you will:

Invoice, Expense & Payment Processing (Trade & Expense)

• Review and validate vendor invoices for accuracy, approvals, coding, and compliance.

• Audit employee expense claims (T&E) for compliance with Staples T&E Policy, ensuring required documentation is provided and claims (including taxes and gratuity) are submitted and coded properly.

• Process AP transactions (including payment requisitions, Excel uploads, and DR/CR Forms) using established procedures, ensuring completeness and accuracy.

• Investigate and resolve exceptions and variances, including PO matching/receiving/RTV discrepancies, coordinating with internal teams as needed.

• Complete batch review and maintain AP records by uploading/filing documentation in accordance with retention and imaging requirements.

• Prepare vendor reports to support wire payment processing, as applicable.

• When assigned, prepare cheques for distribution in accordance with established controls and exception handling requests.

Accounting Support, Reporting & Period Close

• Prepare journal entries related to accounts payable activities and support month-end/year-end close activities (including adherence to invoice submission schedules and investigation of discrepancies) in accordance with established procedures.

• Analyze tax-related discrepancies and prepare adjusting entries for review and approval prior to processing.

Vendor Reconciliation, Inquiries & Issue Resolution

• Reconcile assigned vendor statements, identify discrepancies, and coordinate resolution with vendors and internal stakeholders.

• Respond to AP inquiries from vendors, employees, and internal customers in accordance with corporate guidelines; follow up on outstanding items to ensure they are addressed and resolved in a timely manner.

• Provide guidance to internal customers on AP documentation requirements and processes to support accurate and timely vendor payment.

Physical demands/working conditions:

• Office environment – Hybrid

Some of what you need:

• Post-secondary education in Accounting, Finance, or a related field, or equivalent combination of education and experience.

• Accounting courses/designation progress (e.g., CPA pathway) is an asset.

• 2+ years of accounts payable experience in a high-volume environment

• Experience with vendor statement reconciliations and discrepancy resolution.

• Experience with accounts payable processes and controls, including invoice processing, PO matching (2-way/3-way), receiving/RTV, employee expense (T&E) auditing, and vendor statement reconciliation.

• Proficiency with AP/finance systems (e.g., Oracle AP, AS400/JDA, workflow and imaging tools) and Microsoft Office (advanced Excel preferred).

• Strong analytical and problem-solving skills to investigate variances/discrepancies, resolve issues through appropriate follow-up and documentation, and elevate complex items when required.

• Basic understanding of general ledger concepts and journal entries; ability to prepare entries in accordance with established procedures and controls.

• Strong attention to detail, organization, and communication skills to manage deadlines in a high-volume environment and interact effectively with internal customers and vendors.

Some of what you will get:

• Associate discount

• Health and Dental benefits

• RRSP/DPSP

• Performance bonuses

• Learning & Development programs

• And more…

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.
About the Team At Staples Canada we are dynamic, inspiring partners to our customers and the communities in which we live. As The Working and Learning Company, we inspire people to work smarter, learn more and grow every day. We’re looking for curious, approachable, and passionate individuals who love finding solutions. If that’s you, let’s work, learn, and grow together.
We are building an inclusive and diverse team Staples Canada is continuously working towards creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.

About Staples Canada

Staples Canada is a leading retailer of office supplies, technology, and business services. It serves businesses and consumers through its extensive network of stores and e-commerce platform, providing solutions for workspaces, education, and professional needs.

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