Analyst-Accounts Payable

STAPLES Canada; Richmond Hill; Hybrid; CAD 52,000 - 66,000; Full time

Benefits offered by this job

Health and Dental benefits

RRSP/DPSP

Performance bonuses

Job summary

Staples Canada is seeking an experienced Accounts Payable professional in Richmond Hill, Ontario. You will process vendor invoices, PO variances, and employee expense reimbursements to ensure timely payments in line with internal controls.

Responsibilities include invoice validation, T&E audit, AP transactions, and month-end close support. Ideal candidates have 2+ years AP experience, strong Excel, and familiarity with Oracle AP/AS400 systems. We offer health benefits and RRSP/DPSP.

Qualifications

• Post-secondary education in Accounting, Finance, or related field or equivalent experience.
• Accounting courses or designation progress (CPA pathway) is an asset.
• 2+ years of accounts payable experience in a high-volume environment.
• Experience with vendor statement reconciliations and discrepancy resolution.
• Proficiency with AP/finance systems and MS Office (advanced Excel preferred).

Responsibilities

• Review and validate vendor invoices for accuracy, approvals, coding, and compliance.
• Audit employee expense claims (T&E) for compliance with policy and proper documentation.
• Process AP transactions using established procedures (payments, Excel uploads, DR/CR forms).
• Investigate and resolve exceptions and variances, including PO mismatches.
• Prepare journal entries and support month-end/year-end close activities.
• Reconcile vendor statements and coordinate with vendors and internal stakeholders.

Skills

Vendor invoicing

Expense auditing

Accounts payable

Excel (advanced)

Analytical skills

Vendor communications

Education

Post-secondary education in Accounting/Finance

CPA pathway asset

Tools

Oracle AP

AS400/JDA

Imaging tools

Microsoft Excel

Workflow tools

Job description

This position supports the accounts payable function by processing vendor invoices, PO variances and employee expense reimbursements to ensure accurate, complete, and timely payments in accordance with established procedures, policies, and internal controls.

Specifically, you will:

Review and validate vendor invoices for accuracy, approvals, coding, and compliance.

Audit employee expense claims (T&E) for compliance with Staples T&E Policy, ensuring required documentation is provided and claims (including taxes and gratuity) are submitted and coded properly.

Process AP transactions (including payment requisitions, Excel uploads, and DR/CR Forms) using established procedures, ensuring completeness and accuracy.

Investigate and resolve exceptions and variances, including PO matching/receiving/RTV discrepancies, coordinating with internal teams as needed.

Complete batch review and maintain AP records by uploading/filing documentation in accordance with retention and imaging requirements.

Prepare vendor reports to support wire payment processing, as applicable.

When assigned, prepare cheques for distribution in accordance with established controls and exception handling requests.

Accounting Support, Reporting & Period Close

Prepare journal entries related to accounts payable activities and support month-end/year-end close activities (including adherence to invoice submission schedules and investigation of discrepancies) in accordance with established procedures.

Analyze tax-related discrepancies and prepare adjusting entries for review and approval before processing.

Reconcile assigned vendor statements, identify discrepancies, and coordinate resolution with vendors and internal stakeholders.

Respond to AP inquiries from vendors, employees, and internal customers in accordance with corporate guidelines; follow up on outstanding items to ensure they are addressed and resolved in a timely manner.

Provide guidance to internal customers on AP documentation requirements and processes to support accurate and timely vendor payment.

Some of what you need:

Post-secondary education in Accounting, Finance, or a related field, or equivalent combination of education and experience.

Accounting courses/designation progress (e.g., CPA pathway) is an asset.

2+ years of accounts payable experience in a high-volume environment

Experience with vendor statement reconciliations and discrepancy resolution.

Experience with accounts payable processes and controls, including invoice processing, PO matching (2-way/3-way), receiving/RTV, employee expense (T&E) auditing, and vendor statement reconciliation.

Proficiency with AP/finance systems (e.g., Oracle AP, AS400/JDA, workflow and imaging tools) and Microsoft Office (advanced Excel preferred).

Strong analytical and problem-solving skills to investigate variances/discrepancies, resolve issues through appropriate follow-up and documentation, and elevate complex items when required.

Basic understanding of general ledger concepts and journal entries; ability to prepare entries in accordance with established procedures and controls.

Strong attention to detail, organization, and communication skills to manage deadlines in a high-volume environment and interact effectively with internal customers and vendors.

Some of what you will get:

Health and Dental benefits

RRSP/DPSP

Performance bonuses

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About the Team

At Staples Canada we are dynamic, inspiring partners to our customers and the communities in which we live. As The Working and Learning Company, we inspire people to work smarter, learn more and grow every day. We’re looking for curious, approachable, and passionate individuals who love finding solutions. If that’s you, let’s work, learn, and grow together. We are building an inclusive and diverse team Staples Canada is continuously working towards creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.

• Job Identification 73911
• Locations 6 Staples Ave, Richmond Hill, ON, L4B 4W3, CA