Alumni Events & Logistics Coordinator - Part-Time

McGill Faculty of Medicine and Health Sciences; Montreal (administrative region); On-site; CAD 34,000 - 49,000; Part time

Job summary

McGill University, Desautels Hiring Unit, seeks a part-time Coordinator to support alumni events including lectures, receptions and reunions. You will manage logistics, registrations, attendee and vendor tracking, and onsite troubleshooting, with a focus on customer service and compliance.

Responsibilities include preparing event materials, maintaining supplies and records, and ensuring accessibility and data/financial compliance while collaborating with campus partners.

Qualifications

• Ability to work autonomously and as part of a team.
• Ability to take initiative.
• Client focused and service oriented with a proven ability to work with people at all levels and deal effectively and diplomatically with delicate situations.
• Experience with conference/event coordination.
• Demonstrated organizational skills and proficiency in prioritizing and meeting weekly deadlines.
• Proven ability to draft, proofread and edit texts or documents with proper spelling, grammar and punctuation.
• Demonstrated ability to multitask with strong attention to detail.
• Proficiency in PC software including word processing, spreadsheets, databases, presentations and Minerva.

Responsibilities

• Coordinate and support alumni events (logistics, registration, attendee/vendor tracking).
• Provide customer service for registrants and prepare event materials.
• Maintain supplies and records; ensure accessibility and data/financial compliance.

Skills

Event coordination

Customer service

Teamwork

Initiative

Communication

Attention to detail

Multitasking

MS Office / Minerva

Education

High School Diploma

Tools

Minerva

MS Office

Databases / Spreadsheets / Presentations

Job description

McGill University, Desautels Hiring Unit, seeks a part-time Coordinator to support alumni events including lectures, receptions and reunions. You will manage logistics, registrations, attendee and vendor tracking, and onsite troubleshooting, with a focus on customer service and compliance.

Responsibilities include preparing event materials, maintaining supplies and records, and ensuring accessibility and data/financial compliance while collaborating with campus partners.