Alumni Events Coordinator — Logistics & Engagement

McGill University; Montreal (administrative region); On-site; CAD 34,000 - 49,000; Part time

Job summary

McGill University is seeking a part-time Events Coordinator for the Desautels Hiring Unit to support alumni events at the Montreal campus. The role covers logistics, registration, attendee/vendor tracking, onsite troubleshooting, communications, basic budget monitoring, and vendor/venue research.

You will provide customer service to registrants and prepare materials while maintaining supplies and records. Strong organizational skills, initiative, and the ability to work independently or in a

Qualifications

• Experience with conference/event coordination and strong organizational skills.
• Ability to draft, proofread and edit texts with proper grammar and punctuation.
• Proficiency in PC software: word processing, spreadsheets, databases, presentations.

Responsibilities

• Coordinate and support alumni events (lectures, receptions, reunions, dinners).
• Handle logistics, registration, attendee/vendor tracking, and onsite troubleshooting.
• Prepare event materials, maintain supplies and records, ensure accessibility and data/financial compliance.
• Provide customer service for registrants and assist with communications and budgeting.

Skills

Event coordination

Customer service

Teamwork

Initiative

Education

High School Diploma

Tools

Minerva

MS Office

Job description

McGill University is seeking a part-time Events Coordinator for the Desautels Hiring Unit to support alumni events at the Montreal campus. The role covers logistics, registration, attendee/vendor tracking, onsite troubleshooting, communications, basic budget monitoring, and vendor/venue research.

You will provide customer service to registrants and prepare materials while maintaining supplies and records. Strong organizational skills, initiative, and the ability to work independently or in a