Event Organizer

McGill University; Montreal (administrative region); On-site; CAD 34,000 - 49,000; Part time

Job summary

McGill University is seeking a part-time Events Coordinator for the Desautels Hiring Unit to support alumni events at the Montreal campus. The role covers logistics, registration, attendee/vendor tracking, onsite troubleshooting, communications, basic budget monitoring, and vendor/venue research.

You will provide customer service to registrants and prepare materials while maintaining supplies and records. Strong organizational skills, initiative, and the ability to work independently or in a

Qualifications

• Experience with conference/event coordination and strong organizational skills.
• Ability to draft, proofread and edit texts with proper grammar and punctuation.
• Proficiency in PC software: word processing, spreadsheets, databases, presentations.

Responsibilities

• Coordinate and support alumni events (lectures, receptions, reunions, dinners).
• Handle logistics, registration, attendee/vendor tracking, and onsite troubleshooting.
• Prepare event materials, maintain supplies and records, ensure accessibility and data/financial compliance.
• Provide customer service for registrants and assist with communications and budgeting.

Skills

Event coordination

Customer service

Teamwork

Initiative

Education

High School Diploma

Tools

Minerva

MS Office

Job description

Hiring Unit:
Desautels

Position Summary:
Coordinate and support alumni events (lectures, receptions, reunions, dinners) including logistics, registration, attendee/vendor tracking, onsite troubleshooting, communications, basic budget monitoring, and vendor/venue research. Provide customer service for registrants, prepare event materials, maintain supplies and records, and ensure accessibility and data/financial compliance.

Other Qualifying Skills and/or Abilities
Ability to work autonomously and as part of a team. Ability to take initiative. Client focused and service oriented with a proven ability to work with people at all levels and deal effectively and diplomatically with delicate situations. Experience with conference/event coordination. Demonstrated organizational skills and proficiency in prioritizing and meeting weekly and monthly deadlines. Proven ability to draft, proof read and edit texts or documents using appropriate spelling, grammar and punctuation. Demonstrated ability to multitask with strong attention to detail and demonstrated ability to transmit and receive information accurately.

Proficiency in a PC environment using word processing software, spreadsheets, database and presentation software and ability to use email as well as Minerva.

_ Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. _

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

_ For a definition of our language proficiency levels, please click _ here _ . _

Minimum Education and Experience:

High School Diploma 2 Years Related Experience

Hourly Salary:

(AMUSE C) $30.00

Estimated Number of Work Hours per Week:

30 (Part time)

Position Start Date:

2026-10-12

Position End Date:

2026-11-13

Deadline to Apply:

2026-10-09

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].