Aesthetic Clinic Receptionist & Admin (Part-Time)

Onyx Beauty Lab; Kelowna; On-site; CAD 28,000 - 36,000; Part time

Job summary

Onyx Beauty Lab in Kelowna, BC is seeking a part-time Medical Office Assistant to join our on-site clinic. You will greet patients, check in/out, answer calls, schedule appointments, verify patient information, and support clinicians with basic administrative tasks.

You will maintain electronic medical records (EMR), prepare treatment rooms, manage inventory, and help ensure privacy and clinic policies are followed.

Qualifications

• Candidates must be fluent in English and able to communicate professionally.
• Strong phone etiquette and interpersonal communication skills.
• Experience with appointment scheduling and booking systems; Zenoti EMR is a bonus.
• Knowledge of medical aesthetics treatments supports accurate documentation.
• Administrative skills including data entry and recordkeeping in healthcare settings.
• Ability to maintain confidentiality and follow privacy standards.
• On-site availability in Kelowna, BC.

Responsibilities

• Greet patients and manage check-in/check-out procedures with a professional, welcoming presence.
• Answer phones, respond to inquiries, and schedule/confirm appointments.
• Verify patient information and assist clinicians with administrative tasks.
• Update and maintain electronic medical records; prepare treatment rooms.
• Support clinic policies and privacy standards; coordinate follow-up visits.
• Assist with basic inventory and contribute to smooth clinic workflow.

Skills

Fluent English

Phone etiquette

Appointment scheduling

EMR/Zenoti familiarity

Medical aesthetics knowledge

Administrative skills

Data entry/recordkeeping

Confidentiality

Education

Medical Office Administration certificate/diploma

Job description

Onyx Beauty Lab in Kelowna, BC is seeking a part-time Medical Office Assistant to join our on-site clinic. You will greet patients, check in/out, answer calls, schedule appointments, verify patient information, and support clinicians with basic administrative tasks.

You will maintain electronic medical records (EMR), prepare treatment rooms, manage inventory, and help ensure privacy and clinic policies are followed.