Advisor 1, Payroll Services

The Ottawa Hospital; Ottawa; Presencial; CAD 60.000 - 80.000; Jornada completa

Descripción de la vacante

The Ottawa Hospital is seeking an Advisor 1, Payroll Services, to ensure accurate biweekly payroll processing for TOH, EORLA, OHRI, Foundation and third‑party employees, including changes, hours, and salary adjustments while auditing HRIS data.

You will use HRIS (Oracle PeopleSoft HCM v9.2) and UKG Pro Workforce Management, ensure compliance with Employment Standards, CRA and MOL guidelines, and communicate results to employees and stakeholders in a fast-paced environment.

Formación

• One year community college related program.
• Minimum of three years payroll experience in a computerized payroll environment.
• Certified Payroll Compliance Practitioner or equivalent.
• Knowledge of reading collective agreements and applying scheduling rules to payroll.
• Knowledge of Employment Standards, CRA guidelines, MOL guidelines, Service Canada processes.
• Ability to prioritize and manage high volumes of data with deadlines.
• Familiar with office equipment and general computer use.
• Working knowledge of HRIS (Oracle PeopleSoft HCM v9.2) and the scheduling system UKG Pro Workforce Management.
• Basic Windows, Outlook, Word and Excel skills.
• Strong analytical, problem-solving and organizational skills.
• Ability to maintain confidentiality and exercise sound judgement.

Responsabilidades

• Process payroll changes, hours, salary adjustments and audits on a biweekly basis.
• Manage HRIS data and respond to HRIS/payroll queries.
• Process requests to analyze, calculate and resolve pay-related issues including vacations and holidays.
• Communicate findings clearly to employees, managers and stakeholders.
• Ensure compliance with legislation and corporate policies.

Conocimientos

Payroll processing

HRIS Oracle PeopleSoft

UKG Pro Workforce

Analytical skills

Problem solving

Attention to detail

Communication skills

Time management

Confidentiality

English/French bilingual

Educación

Payroll certification

Post-secondary diploma

Herramientas

HRIS Oracle PeopleSoft HCM v9.2

UKG Pro Workforce Management

MS Office Suite

Descripción del empleo

Job Posting Information

Temporary position until approximately April 1, 2028.

About The Ottawa Hospital

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and volunteers, we deliver specialized care to the Eastern Ontario, Western Quebec and Eastern Nunavut regions. At The Ottawa Hospital, we don't just serve our community, we belong to the community. That insight is at the heart of our ambitious plan to reshape the future of healthcare for our community.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking innovative solutions to the most complex health care challenges while continually engaging with the community to support our vision to provide each patient with the kind of care and compassion we would want for our loved ones.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Information

Reporting to the Manager, Payroll, the Advisor 1, Payroll Services is responsible for ensuring the accurate and timely processing of payroll and related documents for TOH employees, EORLA employees, OHRI, Foundation, and third-party employees on a biweekly basis. This includes managing payroll changes, hours, salary adjustments, and auditing HRIS data. The advisor assists employees with HRIS queries related to personal information, leave balances, direct deposit, and paystubs, and processes requests to analyze, calculate, and resolve pay-related issues, including vacation, statutory holiday entitlement, deductions, and time balances, while communicating findings to employees, managers, and stakeholders.

Basic Requirements

• One (1) year Community College Related program;
• Minimum of three (3) years of Payroll experience in a computerized payroll environment;
• Certified Payroll Compliance Practitioner or equivalent;
• Knowledge and skill on how to read collective agreements and apply scheduling rules to payroll;
• Knowledge of Employment Standards legislation, CRA guidelines, Ministry of Labour guidelines, Service Canada processes and regulations, as well as corporate and departmental policies and procedures;
• Ability to prioritize and manage high volumes of data accurately and in a timely manner in a fast-paced environment with stringent deadlines;
• Familiar with using and operating office equipment such as computer workstations and photocopiers;
• Working knowledge of HRIS (Oracle PeopleSoft HCM v9.2) and the scheduling system (UKG Pro Workforce Management);
• Basic working knowledge of Microsoft Windows 8, Outlook, Word, and Excel.
• Demonstrated analytical abilities and problem-solving skills;
• Strong organizational skills;
• Ability to prioritize and manage high volumes of data accurately and in a timely manner in a fast-paced environment with stringent deadlines;
• Ability to provide accuracy and attention to detail;
• Strong interpersonal and communication skills with the ability to exercise sound judgement, discretion, initiative, tact and high degree of confidentiality.

Preferred Qualifications

• Proficiency in English and French oral expression (level 4 - advanced) and comprehension (level 4 - advanced).

The Ottawa Hospital uses a 5-level language proficiency scale to define the required level of language skills in English and in French for positions at the Hospital, and to evaluate job candidate language skills. Language proficiency requirements are based on the nature of the position and the level of interaction with French and English speaking clients.

What You Can Expect From Us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

The Ottawa Hospital is an equal opportunity employer and is committed to providing an inclusive work environment. Candidates are encouraged to request accommodations throughout all stages of the recruitment process. These accommodation requests will be kept confidential. To request an accommodation or if you have any questions regarding accessibility, please contact [e-mail].