Administrative Assistant 1

The Ottawa Hospital; Ottawa; On-site; CAD 42,000 - 60,000; Full time

Job summary

The Ottawa Hospital in Ottawa, Ontario is seeking an Administrative Assistant 1 for the Ontario Lung Screening Program (OLSP). The role provides clerical and administrative support to the OLSP clinical team, including data entry, scheduling, correspondence and records management in Epic.

Candidates should have a post-secondary secretarial diploma, at least two years of clerical experience, proficiency in Word and Excel, bilingual English and French, and the ability to work in Canada.

Qualifications

• Post-secondary secretarial diploma or equivalent required.
• Minimum two years of related clerical experience.
• Advanced English and French language skills required.

Responsibilities

• Data entry and filing; schedule appointments.
• Answer and direct inquiries; take messages.
• Maintain records in Epic and other programs; faxing.

Skills

Interpersonal communication

Attention to detail

Tact and judgment

Proficiency in English and French

Computers & software literacy

Education

Post-Secondary Diploma in Secretarial Program

Tools

Epic

Job description

About The Ottawa Hospital

Inspired by research and driven by compassion!

About The Ottawa Hospital

Inspired by research and driven by compassion!

The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Information

The Ontario Lung Screening Program's (OLSP) Administrative Assistant 1 is responsible for performing a full range of clerical and administrative support services to assist the OLSP clinical team in assessing, triaging, and scheduling participants for this regional screening program. Responsibilities include data entry, preparing and filing correspondence, scheduling appointments, answering or redirecting incoming communications, taking messages, maintaining records in Epic and other relevant programs, and faxing.

Rotation/Shifts

Days, 8 hour shifts.

• For information purposes only - The Hospital reserves the right to change.

Basic Requirements

• Post-Secondary Diploma in a Secretarial Program or an equivalent combination of education and experience;
• Two (2) years related clerical experience;
• Intermediate Word;
• Intermediate Excel;
• Computer literacy;
• Attention to detail;
• Tact, judgment, and initiative;
• Excellent interpersonal and communication skills;
• Eligible to work in Canada;
• Proficiency in English and French - oral expression (advanced level) and comprehension (advanced level).

Language proficiency requirements are based on the nature of the position and the level of interaction with French and English-speaking clients.

Preferred Qualifications

• Experience with Epic;
• Experience with pre-hospital health care, documentation and data management.

What You Can Expect From Us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.