Admissions Coordinator

Blyth Academy; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

Globeducate Canada seeks an Admissions Coordinator to manage the admissions journey for Toronto Prep School, The Clover School and Blyth Academy Online. You will guide families from enquiry to enrolment, maintain CRM records, and coordinate tours, assessments and offers.

The role requires strong relationship skills, excellent organization, and comfort handling confidential student information; occasional evening/weekend events may be required.

Qualifications

• Diploma or degree in education, business, communications, administration or a related field.
• Preferably 2–3 years in school admissions, enrolment management or related role.
• Experience with CRM systems (HubSpot) and standard productivity tools.
• Strong written and verbal communication; highly organized with attention to detail.

Responsibilities

• Manage admissions pipeline for three brands and respond to enquiries promptly.
• Guide families through admissions requirements, applications and deposits.
• Coordinate tours, interviews, assessments and follow-up activities.
• Review applications for completeness and maintain CRM records.
• Provide regular admissions reports and support recruitment events.

Skills

Strong written and verbal comunicação

Excellent organizational skills

Multi-pipeline management

Relationship building

Data accuracy and reporting

Education

Diploma or degree in education, business, communications, administration or related field

Tools

HubSpot CRM

Microsoft Office / Google Workspace

Job description

About Globeducate Canada

Globeducate Canada is part of Globeducate, an international network of schools committed to preparing students to become global citizens who can shape the world. Through Toronto Prep School, The Clover School and Blyth Academy Online, we offer distinctive educational pathways designed to meet the individual needs of students and families. Globeducate Canada is committed to safeguarding and promoting the welfare of children and young people.

Position Overview

Globeducate Canada is seeking an organized, proactive and service-oriented Admissions Coordinator to manage the admissions pipeline for Toronto Prep School, The Clover School and Blyth Academy Online.

The Admissions Coordinator will guide prospective families and students through every stage of the admissions journey from initial enquiry through application, assessment, offer and enrolment. The successful candidate will combine strong relationship-management skills with disciplined pipeline administration, ensuring families receive a professional, responsive and welcoming experience across all three brands.

Key Responsibilities

• Manage and maintain the admissions pipeline for Toronto Prep School, The Clover School and Blyth Academy Online.
• Respond promptly and professionally to enquiries from prospective students, parents, educational consultants and other referral sources.
• Guide families through admissions requirements, application procedures, supporting documentation and next steps.
• Conduct initial consultations with prospective families to understand their needs and recommend the most appropriate school or program.
• Coordinate school tours, virtual consultations, interviews, assessments and follow‑up activities.
• Review applications for completeness and collaborate with school leadership and academic teams throughout the admissions decision process.
• Maintain accurate and current applicant records, communications and pipeline stages within HubSpot or the designated CRM system.
• Proactively follow up with prospective families to support application completion and enrolment conversion.
• Prepare offers of admission and coordinate the collection of registration documents and deposits.
• Provide regular admissions pipeline reports, including enquiries, applications, interviews, offers, enrolments, conversion rates and outstanding follow‑ups.
• Identify inactive or stalled enquiries and implement appropriate re‑engagement strategies.
• Collaborate with marketing teams to support open houses, information sessions, recruitment events and lead‑generation campaigns.
• Share feedback on applicant trends, common questions and barriers to enrolment to help improve recruitment and communication strategies.
• Ensure admissions practices comply with school policies, privacy requirements and Globeducate’s safeguarding standards.
• Support other admissions and recruitment initiatives as required.

Qualifications and Experience

• Diploma or degree in education, business, communications, administration or a related field.
• Preferably two to three years of experience in school admissions, student recruitment, enrolment management or a related role.
• Experience working in a private school, independent school, Montessori school, online education or international education environment is considered an asset.
• Experience managing prospective families through a structured admissions or sales pipeline.
• Proficiency with CRM systems, preferably HubSpot, and standard Microsoft Office or Google Workspace applications.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple pipelines, priorities and deadlines across different school brands.
• Ability to handle confidential student and family information with discretion.
• Availability to support occasional evening or weekend recruitment events may be required.

Core Competencies

• Family- and student-centred service
• Relationship building
• Pipeline and conversion management
• Clear and professional communication
• Organization and attention to detail
• Initiative and follow‑through
• Collaboration across multiple teams
• Cultural awareness and sensitivity
• Data accuracy and reporting
• Commitment to safeguarding and student wellbeing

This posting is for currently vacant positions.

Compensation Range: $50,000-60,000 a year

The successful candidate will be required to complete appropriate background and reference checks as a condition of employment.