Guidance Administrator

Csod; Ottawa; Hybrid; CAD 28,000 - 33,000; Part time

Job summary

Blyth Academy Online in Ottawa is seeking a highly organized Guidance Administrator to support students in Grades 9–12 with course planning, university applications, and post-secondary pathways. The role also ensures OSR integrity and campus administrative duties in collaboration with parents, teachers, and school leadership.

The position emphasizes student-focused service, confidentiality, and coordinating with school systems to maintain accurate records and timely communications.

Qualifications

• College diploma or university degree preferred.
• Minimum of two years' experience in a secondary school Guidance role preferred.
• Strong knowledge of OSSD requirements, OUAC, OCAS, and OSR procedures.
• Familiarity with Trevlac, Edsby, and attendance management systems is an asset.
• Experience with international students and post-secondary applications is highly preferred.
• Strong Microsoft Office skills, particularly Word, Excel, and PowerPoint.

Responsibilities

• Provide guidance to students in Grades 9–12 regarding course selection, academic planning, graduation requirements, and post-secondary pathways.
• Support students and parents with university and college applications, including OUAC, OCAS, and international applications.
• Support students with Grade 9 transition, Student Support Plans, academic concerns, and post-secondary planning.
• Work collaboratively with students, parents, teachers, and the Principal to support student success and well-being.
• Provide information on summer school, night school, private studies, study abroad, and academic exchange opportunities.
• Maintain and provide appropriate community resources and referrals.
• Oversee the creation, maintenance, transfer, and closing of Ontario Student Records (OSRs).
• Ensure student records, transcripts, report cards, and other documentation are accurate, complete, secure, and up to date.
• Maintain student information in applicable school systems and databases.
• Assist with course scheduling, timetabling, admissions, interviews, and student follow-up.
• Provide general administrative support to the Principal and campus team.

Skills

Student-focused

Organized

Communication

Multitasking

Diplomatic

Discretion

Diversity & inclusion

Education

College diploma or university degree preferred

Job description

Guidance administrator

Globeducate International Schools

Blyth Academy

Globeducate is one of the world’s leading international K-12 education groups, with a network of schools and educational brands across multiple countries. Our schools are united by a shared commitment to educational excellence, innovation, international mindedness, and the development of students who graduate as global citizens who can shape the world. Colleagues at Globeducate benefit from working within a collaborative international community that values continuous improvement, professional learning and the sharing of best practice across the group.

Blyth Academy Online is seeking a highly organized and student-focused professional to join our team as a Guidance Administrator based out of our Ottawa campus. This role is primarily responsible for providing guidance and counselling to students while supporting the accurate maintenance of Ontario Student Records (OSRs), student records, and related campus administration. The successful candidate will work closely with students, parents, teachers, the Principal, and Head Office to support student success and the smooth operation of the campus.

Key Responsibilities

• Provide guidance to students in Grades 9–12 regarding course selection, academic planning, graduation requirements, and post-secondary pathways.
• Support students and parents with university and college applications, including OUAC, OCAS, and international applications.
• Support students with Grade 9 transition, Student Support Plans, academic concerns, and post-secondary planning.
• Work collaboratively with students, parents, teachers, and the Principal to support student success and well-being.
• Provide information on summer school, night school, private studies, study abroad, and academic exchange opportunities.
• Maintain and provide appropriate community resources and referrals.
• Oversee the creation, maintenance, transfer, and closing of Ontario Student Records (OSRs).
• Ensure student records, transcripts, report cards, and other documentation are accurate, complete, secure, and up to date.
• Maintain student information in applicable school systems and databases.
• Assist with course scheduling, timetabling, admissions, interviews, and student follow-up.
• Provide general administrative support to the Principal and campus team.

Qualifications & Experience

• College diploma or university degree preferred.
• Minimum of two years' experience in a secondary school Guidance role preferred.
• Strong knowledge of OSSD requirements, OUAC, OCAS, and OSR procedures.
• Experience with OSR management, including creation, transfer, maintenance, and closing.
• Familiarity with Trevlac, Edsby, and attendance management systems is an asset.
• Experience with international students and post-secondary applications is highly preferred.
• Strong Microsoft Office skills, particularly Word, Excel, and PowerPoint.

Skills & Competencies

• Student-focused, empathetic, and approachable.
• Highly organized with strong attention to detail.
• Excellent verbal and written communication skills.
• Able to manage multiple priorities in a fast-paced environment.
• Diplomatic, adaptable, and resilient.
• Able to maintain confidentiality and handle sensitive student information appropriately.
• Committed to diversity, inclusion, and creating a positive student environment.

This posting is for currently vacant positions. Part-Time Role Compensation Range: $20-$24/hr The successful candidate will be required to complete appropriate background and reference checks as a condition of employment.

Safeguarding Statement:

Globeducate is committed to safeguarding and promoting the welfare of childrenand young people and expects all staff and volunteers to share this commitment. We welcome applicationsfrom all suitably qualified candidates, particularly those from underrepresented groups including ethnicity,gender, transgender status, age, disability, sexual orientation or religion. Successful applicants will be subject to safer recruitment checks, including an enhanced DBS check (with barred list where appropriate),checks with past employers, including overseas police checks, online searches and relevant pre-employmentsafeguarding assessments.