Admissions Coordinator

Globeducate Canada Inc. - Blyth Academy; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

Globeducate Canada is seeking an organized, proactive Admissions Coordinator to manage the admissions pipeline for Toronto Prep School, The Clover School and Blyth Academy Online. You will guide families through every stage from enquiry to enrolment, ensuring a professional and welcoming experience across brands.

The role requires strong relationship-management skills, disciplined pipeline administration, and the ability to coordinate tours, assessments and follow-ups while maintaining accurate

Qualifications

• Diploma or degree in education, business, communications, administration or a related field.
• Preferably two to three years of experience in school admissions, student recruitment, enrolment management or a related role.
• Experience working in private/independent/online/international education environment is an asset.
• Experience managing prospective families through a structured admissions or sales pipeline.
• Proficiency with CRM systems, preferably HubSpot, and standard Microsoft Office or Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple pipelines, priorities and deadlines across different school brands.
• Availability to support occasional evening or weekend recruitment events may be required.

Responsibilities

• Manage admissions pipeline for three brands (Toronto Prep School, The Clover School, Blyth Academy Online).
• Respond promptly to enquiries from prospective students, parents, educational consultants and referral sources.
• Guide families through admissions requirements, application procedures and documentation.
• Conduct initial consultations with prospective families to understand needs and recommend the best school/program.
• Coordinate tours, virtual consultations, interviews, assessments and follow-ups.
• Review applications for completeness and collaborate with leadership and academic teams.
• Maintain accurate applicant records, communications and pipeline stages in HubSpot or CRM.
• Support enrolment conversion with proactive follow-ups.
• Prepare offers of admission and collect registration documents and deposits.
• Provide regular admissions reports on enquiries, applications, interviews, offers, enrolments and conversions.
• Identify inactive enquiries and re-engage as needed.
• Collaborate with marketing for open houses and recruitment events.
• Share feedback to improve recruitment and communication strategies.
• Ensure admissions practices comply with policies and safeguarding standards.

Skills

Relationship-building

Communication skills

Organizational skills

Multi-pipeline management

Proactive follow-up

Evening/weekend availability

Team collaboration

Education

Diploma or degree in education, business, communications, administration

Tools

HubSpot

Microsoft Office

Google Workspace

Job description

About Globeducate Canada

Globeducate Canada is part of Globeducate, an international network of schools committed to preparing students to become global citizens who can shape the world. Through Toronto Prep School, The Clover School and Blyth Academy Online, we offer distinctive educational pathways designed to meet the individual needs of students and families.

Globeducate Canada is committed to safeguarding and promoting the welfare of children and young people.

Position Overview

Globeducate Canada is seeking an organized, proactive and service-oriented Admissions Coordinator to manage the admissions pipeline for Toronto Prep School, The Clover School and Blyth Academy Online.

The Admissions Coordinator will guide prospective families and students through every stage of the admissions journey from initial enquiry through application, assessment, offer and enrolment. The successful candidate will combine strong relationship-management skills with disciplined pipeline administration, ensuring families receive a professional, responsive and welcoming experience across all three brands.

Key Responsibilities

• Manage and maintain the admissions pipeline for Toronto Prep School, The Clover School and Blyth Academy Online.
• Respond promptly and professionally to enquiries from prospective students, parents, educational consultants and other referral sources.
• Guide families through admissions requirements, application procedures, supporting documentation and next steps.
• Conduct initial consultations with prospective families to understand their needs and recommend the most appropriate school or program.
• Coordinate school tours, virtual consultations, interviews, assessments and follow-up activities.
• Review applications for completeness and collaborate with school leadership and academic teams throughout the admissions decision process.
• Maintain accurate and current applicant records, communications and pipeline stages within HubSpot or the designated CRM system.
• Proactively follow up with prospective families to support application completion and enrolment conversion.
• Prepare offers of admission and coordinate the collection of registration documents and deposits.
• Provide regular admissions pipeline reports, including enquiries, applications, interviews, offers, enrolments, conversion rates and outstanding follow-ups.
• Identify inactive or stalled enquiries and implement appropriate re-engagement strategies.
• Collaborate with marketing teams to support open houses, information sessions, recruitment events and lead-generation campaigns.
• Share feedback on applicant trends, common questions and barriers to enrolment to help improve recruitment and communication strategies.
• Ensure admissions practices comply with school policies, privacy requirements and Globeducate’s safeguarding standards.
• Support other admissions and recruitment initiatives as required.

Qualifications and Experience

• Diploma or degree in education, business, communications, administration or a related field.
• Preferably two to three years of experience in school admissions, student recruitment, enrolment management or a related role.
• Experience working in a private school, independent school, Montessori school, online education or international education environment is considered an asset.
• Experience managing prospective families through a structured admissions or sales pipeline.
• Proficiency with CRM systems, preferably HubSpot, and standard Microsoft Office or Google Workspace applications.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple pipelines, priorities and deadlines across different school brands.
• Ability to handle confidential student and family information with discretion.
• Availability to support occasional evening or weekend recruitment events may be required.

Core Competencies

• Family- and student-centred service
• Relationship building
• Pipeline and conversion management
• Clear and professional communication
• Organization and attention to detail
• Initiative and follow-through
• Collaboration across multiple teams
• Cultural awareness and sensitivity
• Data accuracy and reporting
• Commitment to safeguarding and student wellbeing

Compensation Range: $50,000-60,000 a year

The successful candidate will be required to complete appropriate background and reference checks as a condition of employment.

Blyth Academy is an equal opportunity employer. Accommodations are available on request by candidates in all aspects of the hiring process.

All teachers/educators of Blyth Academy must be able to provide a satisfactory Vulnerable Sector Check.

For further information or assistance please contact: [e-mail]