Admissions Associate (Part-time)

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Vancouver; On-site; CAD 35,000 - 45,000; Part time

Benefits offered by this job

Extended health and dental coverage

HCSA

RRSP with employer match

Paid time off: 3 weeks vacation + 2-3+

Job summary

Fraser Academy in Vancouver is seeking an Admissions Associate (part-time) to manage the full-cycle day school admissions process within a two-person team. The role blends empathetic family interactions with meticulous administrative execution.

You will guide families from initial inquiry to testing, enrollment and onboarding, while coordinating tours, events, and intake assessments, and maintaining records with Blackbaud and Google Suite.

Qualifications

• Degree or diploma in Business Administration, Education, Communications, Marketing, or a related field; Level B testing qualification required.
• 5+ years of progressive admissions or recruitment experience in an independent school or higher education.
• Strong Google Suite and Blackbaud/database experience; attention to privacy and data integrity.

Responsibilities

• Lead family engagement, campus tours, and admissions events.
• Coordinate intake files, administer tests, and identify flags for review.
• Maintain records in Blackbaud and Google Suite; generate enrollment reports.
• Collaborate with Marketing & Communications to update admissions content and support re-enrolment.
• Recruit, train, and oversee student ambassadors for tours and events.

Skills

Strong English communication

Empathy

Education

Degree or diploma in Business Administration, Education, Communications, Marketing, or related field

Tools

Blackbaud

Google Suite

Job description

About Fraser Academy:

We are proud to be at the forefront of educational practices, providing a learner-centric environment with the most effective research-based methods to optimize personalized learning, cognitive, social and emotional development, and post-secondary opportunities setting our students up for a successful life. For more information please visit us at

Fraser Academy (FA) is an independent school in Kitsilano, Vancouver, BC serving students in Gr. 1-12 with dyslexia and language-based learning differences through day and outreach programs. We serve a gap in the system where approximately 20% of the student population is under-served by mainstream education. The ripple impact of our programming also adds great social value. While our student population has skills and strengths which are in demand in the 21st century, it can also be vulnerable to mental health, substance abuse, higher drop-out rates, and other risks when not supported.

www.fraseracademy.ca.

Position:

Admissions Associate (Part-time)

Position Type:

Permanent,Part-Time

Reports to:

Director of Enrolment

Job Summary

As a core member of a two-person admissions team, the Admissions Associate manages the full-cycle day school admissions process. This is an autonomous, self-starting role for a professional who can seamlessly balance deeply empathetic family interactions with meticulous administrative execution.

As the primary voice and face of the school for prospective families, you will guide them from initial inquiry and campus tours through Level B testing, file evaluation, enrollment, and onboarding

Responsibilities:

Family Engagement & Event Management

• Serve as a primary contact for day school inquiries (phone, email, web), providing warm, accurate guidance on timelines, admissions criteria, and tuition relief.
• Design and lead campus tours tailored to the specific learning profiles and interests of prospective families.
• Plan, execute, and debrief high-impact admissions events (e.g. Open Houses, Info Sessions, New Family Orientations), managing everything from digital registration to physical room setup.
• Support the Director in building relationships with feeder schools, educational consultants, and community partners.
• Recruit, train, and oversee student ambassadors for tours and campus events.

Admissions, Testing & File Evaluation

• Move prospective families smoothly through the admissions funnel to meet enrollment and recruitment goals.
• Collect, audit and summarise application files (including Psycho-Educational Assessments); independently identify potential flags, complex learning needs, or mission-alignment issues to brief the review committee.
• Independently administer, score, and interpret Level B intake assessments (specifically CTOPP, CEFI, GORT and Woodcock-Johnson tests).
• In collaboration with the Admissions review committee, support the evaluation of candidate profiles and testing data to help determine mission fit and help make final admissions selections.

Database Management and Student Retention

• Meticulously maintain student and applicant records within Blackbaud and Google Suite in strict compliance with privacy regulations.
• Help generate reports on inquiry volumes, conversion rates, and enrollment metrics to help drive strategic, data-informed decisions.
• Support the production and issue of admissions related decision letters, forms and contracts.
• In consultation with the Director of Enrolment, partner with Marketing & Communications to update admissions web content, manage promotional inventory and support marketing-related needs as they relate to admissions and re-enrolment.
• Co-lead the annual re-enrollment process for current families, tracking contracts and metrics while collaborating with the Parent Community (FAPC) to welcome new families.

Qualifications & Experience

• Education: Degree or diploma in Business Administration, Education, Communications, Marketing, or a related field. Coursework/certification qualifying you for Level B testing is required.
• Experience: 5+ years of progressive admissions or recruitment experience within an independent school or higher education setting. Deep familiarity or experience working with neurodiverse learners is highly desirable.
• Technical Skills: Advanced proficiency in Google Suite and hands-on experience with complex student databases (Blackbaud experience is a major asset).
• Communication: Exceptional verbal and written English skills with an approachable tone, a sharp eye for proofreading, and high emotional intelligence.

Compensation

Fraser Academy offers an exceptional, mission-driven work environment along with competitive benefits including (but not limited to) extended health and dental coverage, access to an HCSA, a group RRSP with an employer match starting at 3% and increasing based on years of service, individual annual meetings on retirement planning, and tuition reduction for children of staff (who successfully apply and enroll at FA). To ensure a healthy work-life balance, we also provide a generous paid time-off package, including 3 weeks of annual vacation, a 2-week winter break, 2 semester break days, and 2 discretionary days.

The salary range for this position is $35,000 – $45,000 per year (based on a 0.5 FTE scale of $70,000 – $90,000). with the final salary within this range determined based on the successful candidate's specific experience, education, and leadership background.

We are committed to building a diverse and inclusive workforce by encouraging applications from all qualified job seekers, including those from traditionally underrepresented communities.