Admissions Associate

Brookes Westshore; Victoria; On-site; CAD 34,440 - 46,838; Part time

Benefits offered by this job

Extended health benefits

Lunch provided

Free parking

On-the-job training

Job summary

Brookes Westshore School in Victoria, BC, is seeking an Admissions Associate to join our welcoming administrative team. You will support the Director of Admissions from initial inquiry through enrollment, coordinating campus tours, interviews, and meetings with prospective families.

The ideal candidate has 1–2 years of administrative or admissions experience, strong communication skills, and meticulous records management.

Qualifications

• Diploma or degree in Business Administration, Education, or a related field.
• 1–2 years of experience in an administrative or admissions role preferred.
• Excellent communication and customer service skills.
• Strong organizational abilities with a high level of attention to detail.
• Discretion handling confidential information.
• Experience with school software is a plus.

Responsibilities

• Respond promptly to inquiries from prospective students, families, and agents.
• Schedule campus tours, interviews, and admissions meetings.
• Guide prospective families through the admissions process with professionalism.
• Maintain and update admissions databases and records.
• Process applications and ensure accurate student records.
• Prepare correspondence and support enrollment documentation.
• Assist with admissions events, including orientations and agent visits.
• Participate in weekly check-ins with the Director of Admissions.
• Support additional duties as required such as front-desk coverage.

Skills

Excellent communication

Customer service

Strong organizational abilities

Independent work

Deadline management

Education

Diploma or degree in Business Administration, Education, or related field

Tools

Microsoft Office

Database management systems

MyEd

ManageBac

OpenApply

Job description

Posting

Position Title: Admissions Associate

Our focus at Brookes Westshore School is to work in a respectful, professional and collaborative manner, seeking solutions to problems, building community and nurturing the talents and skills of all staff. Brookes has a small community of staff that support one another. We seek staff who are passionate about working with young people and encouraging them to become responsible, caring and thoughtful young adults.

We are currently seeking a highly organized and personable individual to support the Director of Admissions. The ideal candidate will be passionate about supporting students of all ages and backgrounds, and committed to building positive, meaningful relationships with a diverse range of families.

The Admissions Associate plays a key role in welcoming prospective students and families to the Brookes community. This position provides essential administrative support throughout the admissions process, from initial inquiry through to enrollment, and works closely with the Director of Admissions to ensure a smooth and supportive experience.

Position Details

• Start Date: August 27,2026
• Schedule: Monday, Tuesday, Thursday 8:30am-5:00pm with potential to increase hours dependent on the needs of the school (scheduled days could change periodically given events at the school such as orientation)
• During Winter and Spring break working hours are not scheduled as school is not in session
• Wage: $30.00 an hour
• Eligibility for participation in our employee and employer paid Extended Health and Benefit package after a 3-month waiting period
• Lunch meal provided on campus as a taxable meal benefit
• On the job training
• Free parking

Duties

• Respond promptly to inquiries from prospective students, families, and agents
• Schedule campus tours, interviews, and admissions meetings
• Guide prospective families through the admissions process with professionalism
• Maintain and update admissions databases and records
• Process applications and ensure accurate student records
• Prepare correspondence and support enrollment documentation
• Assist with admissions events, including orientations and agent visits
• Participate in weekly check-ins with the Director of Admissions
• Support additional duties as required such as front-desk coverage

The Ideal Candidate Has The Following

• Diploma or degree in Business Administration, Education, or a related field
• 1–2 years of experience in an administrative or admissions role preferred
• Excellent communication and customer service skills
• Strong organizational abilities with a high level of attention to detail
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in additional languages considered an asset
• Experience in a fast-paced or school environment preferred
• Ability to work independently and take initiative with minimal supervision
• Proven capacity to manage multiple priorities and meet deadlines under pressure
• Proficient in Microsoft Office and database management systems
• Experience with MyEd, ManageBac, or OpenApply considered an asset
• Experience dealing with ESL learners considered an asset

We thank all applicants for their interest in this position, however only those applicants that are shortlisted will be contacted.