Admissions Associate

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Extended health and dental coverage

HCSA (Health Care Spending Account)

Employer RRSP match

Tuition reduction for staff children

Generous paid time off

Job summary

Fraser Academy in Vancouver, BC seeks an Admissions Associate to manage the full-cycle day school admissions process, balancing empathetic family interactions with meticulous administration. You will guide families from initial inquiry through testing, evaluation, enrollment, and onboarding.

You will lead campus tours, coordinate events, and collaborate with the Director of Enrolment to support marketing, web content, and re-enrollment efforts, ensuring a smooth experience for diverse learners.

Qualifications

• Bachelor’s or Master’s degree in Education (strongly preferred).
• Successful candidates must complete required coursework/certification for Level B testing if not already certified.
• 5+ years of progressive admissions or recruitment experience in independent school or higher education.
• Experience with IEPs and Psych-Ed’s is essential.
• Advanced proficiency in Google Suite; experience with complex student databases (Blackbaud a major asset).

Responsibilities

• Manage full-cycle day school admissions from inquiry to onboarding.
• Guide families through Level B testing, file evaluation, and enrollment decisions.
• Design campus tours and lead admissions events for prospective families.
• Maintain accurate student records in Blackbaud and Google Suite while ensuring privacy compliance.
• Generate reports on inquiries, conversions, and enrollment metrics to inform strategy.
• Coordinate re-enrollment and collaborate with Marketing & Communications.

Skills

Communication

Empathy

Google Suite

Data reporting

Public speaking

Education

Bachelor’s degree in Education

Master’s degree in Education

Tools

Blackbaud

Job description

About Fraser Academy:

We are proud to be at the forefront of educational practices, providing a learner-centric environment with the most effective research-based methods to optimize personalized learning, cognitive, social and emotional development, and post-secondary opportunities setting our students up for a successful life. For more information please visit us at

Fraser Academy (FA) is an independent school in Kitsilano, Vancouver, BC serving students in Gr. 1-12 with dyslexia and language-based learning differences through day and outreach programs. We serve a gap in the system where approximately 20% of the student population is under-served by mainstream education. The ripple impact of our programming also adds great social value. While our student population has skills and strengths which are in demand in the 21st century, it can also be vulnerable to mental health, substance abuse, higher drop-out rates, and other risks when not supported.

www.fraseracademy.ca.

Position: Admissions Associate

Position Type: Permanent, Full-Time

Reports to: Director of Enrolment

Job Summary

As a core member of a two-person admissions team, the Admissions Associate manages the full-cycle day school admissions process. This is an autonomous, self-starting role for a professional who can seamlessly balance deeply empathetic family interactions with meticulous administrative execution.

As the primary voice and face of the school for prospective families, you will guide them from initial inquiry and campus tours through Level B testing, file evaluation, enrollment, and onboarding

Responsibilities:

Family Engagement & Event Management

• Serve as a primary contact for day school inquiries (phone, email, web), providing warm, accurate guidance on timelines, admissions criteria, and tuition relief.
• Design and lead campus tours tailored to the specific learning profiles and interests of prospective families.
• Plan, execute, and debrief high-impact admissions events (e.g. Open Houses, Info Sessions, New Family Orientations), managing everything from digital registration to physical room setup.
• Support the Director in building relationships with feeder schools, educational consultants, and community partners.
• Recruit, train, and oversee student ambassadors for tours and campus events.

Admissions, Testing & File Evaluation

• Move prospective families smoothly through the admissions funnel to meet enrollment and recruitment goals.
• Collect, audit and summarise application files (including Psycho-Educational Assessments); independently identify potential flags, complex learning needs, or mission-alignment issues to brief the review committee.
• Independently administer, score, and interpret Level B intake assessments (specifically CTOPP, CEFI, GORT and Woodcock-Johnson tests).
• In collaboration with the Admissions review committee, support the evaluation of candidate profiles and testing data to help determine mission fit and help make final admissions selections.

Database Management and Student Retention

• Meticulously maintain student and applicant records within Blackbaud and Google Suite in strict compliance with privacy regulations.
• Help generate reports on inquiry volumes, conversion rates, and enrollment metrics to help drive strategic, data-informed decisions.
• Support the production and issue of admissions related decision letters, forms and contracts.
• In consultation with the Director of Enrolment, partner with Marketing & Communications to update admissions web content, manage promotional inventory and support marketing-related needs as they relate to admissions and re-enrolment.
• Co-lead the annual re-enrollment process for current families, tracking contracts and metrics while collaborating with the Parent Community (FAPC) to welcome new families.

Qualifications & Experience

• Education: Bachelor’s or Master’s degree in Education or a related field (Bachelor’s or Master’s in Education strongly preferred).
• Certification (Required upon hire): Successful candidates must complete required coursework/certification qualifying them for Level B testing if not already certified.
• Coursework/certification qualifying you for Level B testing is required.
• Experience: 5+ years of progressive admissions or recruitment experience within an independent school or higher education setting. Deep familiarity or experience working with neurodiverse learners is highly desirable.
• Essential: Experience with Individual Education Plans (IEPs) and Psych-Ed’s.
• Technical Skills: Advanced proficiency in Google Suite and hands-on experience with complex student databases (Blackbaud experience is a major asset).
• Communication: Exceptional verbal and written English skills with an approachable tone, a sharp eye for proofreading, and high emotional intelligence.

Compensation

Fraser Academy offers an exceptional, mission-driven work environment along with competitive benefits including (but not limited to) extended health and dental coverage, access to an HCSA, a group RRSP with an employer match starting at 3% and increasing based on years of service, individual annual meetings on retirement planning, and tuition reduction for children of staff (who successfully apply and enroll at FA). To ensure a healthy work-life balance, we also provide a generous paid time-off package, including 3 weeks of annual vacation, a 2-week winter break, 2 semester break days, and 2 discretionary days.

The salary range for this position is $65,000 – $85,000, with the final salary within this range determined based on the successful candidate's specific experience, education, and leadership background.

We are committed to building a diverse and inclusive workforce by encouraging applications from all qualified job seekers, including those from traditionally underrepresented communities.