Admissions Associate

Fraser Academy; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Job summary

Fraser Academy is seeking an Admissions Associate to manage the full-cycle day school admissions process. You will be the primary contact for families, guiding them from inquiry to onboarding, including Level B testing and file evaluation.

You will design campus tours, coordinate events, and support enrollment decisions while maintaining data integrity in Blackbaud and Google Suite. A strong background in education and IEPs is required.

Qualifications

• Bachelor's or master's degree in education; Level B testing certification preferred.
• 5+ years in admissions or recruitment in independent schools or higher education.
• Experience with IEPs and Psych-Ed assessments; knowledge of neurodiverse learners is highly desirable.

Responsibilities

• Guide families from inquiry through testing, enrollment, and onboarding.
• Coordinate campus tours and admissions events, including registration and logistics.
• Audit and manage application files, tests, and data while briefing the review committee.
• Maintain student records in Blackbaud and Google Suite, ensuring privacy compliance.
• Support marketing with admissions web content and re-enrollment activities.

Skills

IEP experience

English communication

Event coordination

Stakeholder engagement

Education

Bachelor's or Master's in Education

Level B testing certification

Tools

Blackbaud

Google Suite

Job description

Position Title: Admissions Associate

Position Type: Permanent Full-Time (37.5 hours/week)

Salary Range: $65,000 - $85,000. Commensurate with experience and Level B testing qualifications

Reports To: Director of Enrolment

About Fraser Academy

Fraser Academy (FA) is a premier independent school in Kitsilano, Vancouver, BC, dedicated to serving students in Gr. 1-12 with dyslexia and language-based learning differences. Mainstream education under-serves roughly 20% of the student population. We bridge that gap. Using research-based, learner-centric methods, we transform potential into 21st-century strengths, setting our students up for happy, successful, and independent lives. Discover more at www.fraseracademy.ca

Position Overview

As a core member of a two-person admissions team, the Admissions Associate manages the full-cycle day school admissions process. This is an autonomous, self-starting role for a professional who can seamlessly balance deeply empathetic family interactions with meticulous administrative execution.

As the primary voice and face of the school for prospective families, you will guide them from initial inquiry and campus tours through Level B testing, file evaluation, enrollment, and onboarding

Key Responsibilities

1. Family Engagement & Event Management

• Serve as a primary contact for day school inquiries (phone, email, web), providing warm, accurate guidance on timelines, admissions criteria, and tuition relief.
• Design and lead campus tours tailored to the specific learning profiles and interests of prospective families.
• Plan, execute, and debrief high-impact admissions events (e.g. Open Houses, Info Sessions, New Family Orientations), managing everything from digital registration to physical room setup.
• Support the Director in building relationships with feeder schools, educational consultants, and community partners.
• Recruit, train, and oversee student ambassadors for tours and campus events.

2. Admissions, Testing & File Evaluation

• Move prospective families smoothly through the admissions funnel to meet enrollment and recruitment goals.
• Collect, audit and summarise application files (including Psycho-Educational Assessments); independently identify potential flags, complex learning needs, or mission-alignment issues to brief the review committee.
• Independently administer, score, and interpret Level B intake assessments (specifically CTOPP, CEFI, GORT and Woodcock-Johnson tests).
• In collaboration with the Admissions review committee, support the evaluation of candidate profiles and testing data to help determine mission fit and help make final admissions selections.

3. Database Management and Student Retention

• Meticulously maintain student and applicant records within Blackbaud and Google Suite in strict compliance with privacy regulations.
• Help generate reports on inquiry volumes, conversion rates, and enrollment metrics to help drive strategic, data-informed decisions.
• Support the production and issue of admissions related decision letters, forms and contracts.
• In consultation with the Director of Enrolment, partner with Marketing & Communications to update admissions web content, manage promotional inventory and support marketing-related needs as they relate to admissions and re-enrolment.
• Co-lead the annual re-enrollment process for current families, tracking contracts and metrics while collaborating with the Parent Community (FAPC) to welcome new families.

Qualifications & Experience

• Education: Bachelor's or Master's degree in Education or a related field (Bachelor's or Master's in Education strongly preferred).
• Certification (Required upon hire): Successful candidates must complete required coursework/certification qualifying them for Level B testing if not already certified.
• Experience: Experience 5+ years of progressive admissions or recruitment experience within an independent school or higher education setting.
  • Essential: Experience with Individual Education Plans (IEPs) and Psych-Ed's.
  • Deep familiarity or experience working with neurodiverse learners is highly desirable.
• Technical Skills: Advanced proficiency in Google Suite and hands-on experience with complex student databases (Blackbaud experience is a major asset).
• Communication: Exceptional verbal and written English skills with an approachable tone, a sharp eye for proofreading, and high emotional intelligence.

Compensation

Fraser Academy offers an exceptional, mission-driven work environment along with competitive benefits including (but not limited to) extended health and dental coverage, access to an HCSA, a group RRSP with an employer match starting at 3% and increasing based on years of service, individual annual meetings on retirement planning, and tuition reduction for children of staff (who successfully apply and enroll at FA). To ensure a healthy work-life balance, we also provide a generous paid time-off package, including 3 weeks of annual vacation, a 2-week winter break, 2 semester break days, and 2 discretionary days.

The salary range for this position is $65,000 - $85,000, with the final salary within this range determined based on the successful candidate's specific experience, education, and leadership background.

We appreciate the time and effort required to apply for this pivotal role. While we sincerely thank all applicants for their interest in Fraser Academy, only those selected for an interview will be contacted.

We are committed to building a diverse and inclusive workforce by encouraging applications from all qualified job seekers, including those from traditionally underrepresented communities.