Administrator, Project Payroll

Aecon Group Inc.; Cambridge; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading infrastructure development company is seeking a Project Payroll Administrator for a 7-month contract. The role involves coordinating payroll processing, maintaining employee documents, and ensuring data accuracy. Ideal candidates will have a background in business administration and strong organizational skills.

Benefits

Mental Health Support

Career Development Programs

Diversity and Inclusion Training

Qualifications

• At least 2 years of experience in data entry and administration.
• Experience with trade unions is an asset.

Responsibilities

• Coordinate payroll processing with stakeholders.
• Maintain filing system for payroll documents.
• Verify and submit timesheets and audit reports.

Skills

Organizational Skills

Communication

Attention to Detail

Education

Post-secondary education in Business Administration

Tools

SAP

Microsoft Office

Job description

Join to apply for the Administrator, Project Payroll role at Aecon Group Inc.

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon, You Can Count On

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Help you build your career through our Aecon University and Leadership Programs.
• Support and invest in inclusive work environments via initiatives like Equity, Diversity & Inclusion training, Women in Trades and Diversity in Trades programs, and Employee Resource Groups (ERGs).
• Commitment to sustainable construction, minimizing environmental and community impact.

Our success relies on strong execution and continuous improvement—driven by the diversity, expertise, and teamwork of our people. We’re always seeking innovative minds to join our Aecon community!

What Is The Opportunity

Reporting to the Supervisor, Project Payroll, the Project Payroll Administrator will perform clerical and administrative duties to support the payroll department. This is a 7-month contract position.

What You’ll Do Here

• Coordinate with General Foreperson, Project Accountants, and other stakeholders for payroll processing.
• Maintain filing system for payroll documents in accordance with auditing procedures.
• Maintain employee information documents, including qualifications, certifications, and training.
• Assist project controls in tracking, monitoring, and analyzing productivity data and project costs.
• Verify and submit timesheets, audit reports, prepare employee packages, handle termination/layoff forms, rate changes, and travel and board calculations.
• Oversee employee onboarding and offboarding, and daily attendance reconciliations.
• Review audit and exception reports to ensure data accuracy.
• Work with other teams to resolve employee questions and data issues promptly.
• Assist with report requests and other administrative tasks as needed.

What You Bring To The Team

• Post-secondary education in Business Administration or equivalent.
• At least 2 years of experience in data entry and administration.
• Experience with SAP is an asset.
• Knowledge of trade unions is an asset.
• Proficiency in Microsoft Office.
• Strong organizational skills and attention to detail to meet deadlines.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team in a fast-paced environment.

Aecon values diversity, inclusion, and belonging. We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and all sexual orientations and gender identities.