Administrator, Project Payroll

Aecon Concessions; Cambridge; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player in infrastructure development is seeking a Project Payroll Administrator to support payroll operations. This role involves coordinating with various teams, maintaining payroll documents, and ensuring accurate data entry. The ideal candidate will have a background in business administration and experience in data entry and administration. Join a forward-thinking company that values safety, integrity, and accountability while making a positive impact on communities. If you are detail-oriented and thrive in a collaborative environment, this opportunity is perfect for you.

Benefits

Mental health support services

Career development programs

Diversity and inclusion training

Employee Resource Groups (ERGs)

Qualifications

• 2+ years of experience in data entry and administration.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate payroll processing with various stakeholders.
• Maintain filing systems and employee information.
• Perform payroll duties including timesheet verification.

Skills

Data Entry

Administration

Microsoft Office

Communication Skills

Organizational Skills

Education

Post-secondary education in Business Administration

Tools

SAP

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns [e-mail]

Date: May 8, 2025

Location:

Cambridge, ON, CA

Operating Sector: Finance

Position Title: Administrator, Project Payroll

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction.With a strong commitment to operating responsiblyby minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity:

Reporting to the Supervisor, Project Payroll, the Project Payroll Administrator will perform a variety of clerical and administrative duties in support of the payroll department. Please note, this is a 7 month contract position.

What You’ll Do Here:

• Coordinate with General Foreperson, Project Accountants and other stakeholders to ensure effective payroll processing
• Maintain filing system for payroll documents in accordance with auditing procedures.
• Maintain documents for employee information including labour qualifications and certifications, training, etc.
• Assist project controls in tracking, monitoring and analyzing productivity data and project costs where applicable
• Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms, rate changes, and travel and board calculations
• Responsible for the time and attendance system employee onboarding, off boarding, daily attendance reconciliations
• Review audit and exception reports in conjunction with payroll processing deadlines to verify accurate data entry and maintenance
• Work closely with other teams to ensure timely resolution to employee questions and data processing issues
• Assist with report requests and other administrative tasks as assigned

What You Bring to the Team:

• Post-secondary education in Business Administration or equivalent
• 2+ years of work experience related to data entry and administration
• Previous experience with SAP would be considered an asset
• Knowledge of trade unions would be considered an asset
• Proficiency with Microsoft Office
• Strong organizational skills to meet multiple deadlines and multitask, while maintaining attention to detail
• Exceptional verbal and written communication skills
• Ability to work both independently and as a team in a fast-paced environment

Aecon fosters diversity , inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.