Administrator, Diagnostic Imaging

CPSA; Edmonton; Hybrid; CAD 62,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits package

Pension plan

Hybrid work arrangement

Job summary

CPSA is seeking an Administrator for Diagnostic Imaging in Edmonton to support accreditation activities. The role requires collecting and analyzing information, liaising with staff and physicians, and ensuring records and documentation are complete for department processes.

The position includes coordination of correspondence, financial transactions, and supporting the program with secretarial duties. A hybrid work arrangement may be considered after probation.

Qualifications

• High School Diploma or equivalent; administrative skills gained.
• 3 years of administrative experience required.
• 1 year post-secondary is preferred.
• Advanced communication skills, verbal and written.
• Familiarity with medical terminology and healthcare services.
• Proficient time management and organizational skills.
• Ability to multitask and work in a team.
• Familiarity with assessment or inspection processes.

Responsibilities

• Gather and analyze information related to facility accreditation initiatives.
• Liaise with staff, physicians, and stakeholders to provide accreditation information.
• Maintain accurate records in databases and documentation.
• Process financial transactions, including invoicing.

Skills

Advanced communication

Written communication

Time management

Organization

Multitasking

Microsoft 365

Adobe products

Assessment/inspection familiarity

Education

High School Diploma or certificate program

3 years administrative experience

1 year post-secondary

Tools

Microsoft 365

Adobe products

Job description

Administrator, Diagnostic Imaging

works independently to gather and analyze information and communicate with partners and/or key stakeholders. This role is responsible for a broad range of activities related to the accreditation of medical facilities within the program-specified area.

KEY RESPONSIBILITIES

• Gather and analyze a broad spectrum of information relating to:
  • Requirements and internal procedures from the initiation and completion of facility accreditation.
  • Equipment registration and re-certification.
  • Accreditation applications and supporting documentation.
• Liaise and correspond with facility staff, physicians, medical directors, agencies, assessors and other key partners and/or stakeholders to:
  • Provide information on accreditation approval requirements and processes.
  • Ensure full and accurate records and documents are received for department and program processes.
  • Prepare and send correspondence for facilities related to accreditation reviews, approval status and department messaging.
  • Process financial transactions, including invoicing.
• Establish and maintain accurate records relating to:
  • Program, department and CPSA-wide databases.
  • Financial transactions and payments.
  • Activities and steps relating to accreditation assessments.
  • Re-certification of designated equipment.
  • Committee SharePoint sites, including working directly with experts, facilities and Committee members to ensure and maintain appropriate access.
  • Facility profiles, including managing facility changes and notifying provincial government entities as appropriate.
  • Communication with partners and/or stakeholders and with CPSA Communications for web updates.
• Collaborate with the Senior Manager on:
  • Incoming assessment documents and reports.
  • Report review and formatting.
  • Equipment registration.
• Support the diagnostic imaging program through secretarial and administrative assistance, including active expert panel maintenance.
• Provides administrative assistance to the accreditation department, as necessary.
• Other duties as required.

QUALIFICATIONS

• Required Minimum Qualifications:
  • High School Diploma or Certificate program, in which administrative skills would typically be obtained.
  • 3 years of administrative experience.
• Preferred Qualifications and Experience:
  • 1 year post-secondary
  • Advanced communication skills, both verbal and written
  • Familiarity with general medical terminology and healthcare services
  • Proficient and self-directed time management and organizational skills
  • Ability to multitask and perform as part of a team
  • Expertise with Microsoft 365 and Adobe products
  • Familiarity with assessment or inspection processes

Salary

The annual salary for this position is $69,342 and includes a comprehensive benefits package and pension plan.

During the 90-day probationary period, the successful candidate will be required to work from CPSA's downtown Edmonton office. At the conclusion of a successful probationary period, a hybrid work arrangement may be considered.

Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.

We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.

By applying to this position, you are confirming you possess either Canadian Citizenship, permanent resident status, or a valid work permit.

CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.

CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations, including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.