Executive Assistant

College of Physicians and Surgeons of Ontario; Toronto; Hybrid; CAD 77,099 - 94,232; Full time

Job summary

The College of Physicians and Surgeons of Ontario (CPSO) is seeking an Executive Assistant to join their Quality & Accreditation team. This role involves providing high-level administrative support to the Director, including calendar management, meeting coordination, and financial processes.

Applicants should have post-secondary education in business administration, with at least 3 years of experience in similar roles. CPSO values diversity and inclusion in the workplace.

Qualifications

• 3+ years of experience providing senior-level administrative support.
• Experience with Co-pilot and other generative AI is an asset.
• Capacity to handle sensitive and confidential information with professionalism.

Responsibilities

• Provide high-level administrative support to the Director.
• Coordinate and manage meetings, including logistics for sessions.
• Support financial processes such as invoices and purchase orders.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Attention to detail

Education

Post-secondary education in business administration or related field

Tools

Microsoft 365

Adobe Acrobat

Job description

The College of Physicians and Surgeons of Ontario (CPSO) is the province’s medical regulator. We have a mission to serve the public interest in Ontario’s health system, ensuring patients receive quality care from fully trained, highly competent, deeply compassionate, and ethically guided doctors.

We’re looking for a proactive, organized team player with exceptional communication skills to join the Quality & Accreditation team. As the Executive Assistant, you’ll provide dedicated, high-level administrative support to the Director, managing and coordinating a wide range of activities.

What You’ll Do

• Provide high-level administrative support to the Director and across the Quality & Accreditation teams, including calendar management, travel arrangements, budgeting and other administrative functions as required.
• Coordinate and manage meetings - prepare agendas, track follow-ups, and handle logistics for virtual and in-person sessions.
• Provide seamless support for the Director’s activities by maintaining a strong understanding of organizational priorities, and division-specific matters.
• Serve as a liaison with internal and external stakeholders.
• Prioritize and manage issues requiring the Director’s attention, ensuring timely follow-up and resolution.
• Support financial processes - process invoices, process expenses, and manage purchase orders.
• Facilitate onboarding and IT support for new team members and maintain smooth operations across the division.
• Assist with special projects and other duties, bringing flexibility, consistent critical thinking, professionalism, discretion, and a systems-thinking approach.

What You’ll Bring

• Post-secondary education in business administration or a related field, plus 3+ years of experience providing senior-level administrative support.
• Advanced proficiency in Microsoft 365, and Adobe Acrobat; experience with Co-pilot and other generative AI is an asset.
• Highly organized with strong problem-solving abilities and exceptional attention to detail.
• Clear, confident communicator who can build positive relationships at all levels and consistently execute senior-level quality service delivery.
• Resourceful and self-motivated, able to take initiative and work effectively with minimal supervision.
• Trusted to routinely handle sensitive and confidential information with professionalism and discretion.
• Comfortable managing changing priorities in a fast-paced environment.
• Understanding of the College’s structure, policies, and regulatory functions is required.

How to Apply

Please submit your cover letter and resume by June 11, 2026.

Additional Information

• It is a fundamental requirement of employment at CPSO that employees reside in Ontario and can attend the College office as required.
• Proof of COVID-19 vaccination required (minimum two doses).
• Hybrid, remote work with in-office attendance one day per week and/or more as needed.
• This posting is for an existing vacancy

Pay Details: Starting salary $85,666

CPSO is committed to being an accessible, diverse, equitable and inclusive workplace where the rights of all individuals and groups are protected and all individuals feel safe, respected, empowered, and celebrated.

The College recognizes that Employment Equity plays a crucial part in our journey towards inclusion, and actively seeks to increase its diversity by encouraging and welcoming applications from members of groups with historical and/or current barriers to equity, including, but not limited to, Indigenous peoples, members of groups that commonly experience discrimination due to race, colour, religion, beliefs or place of origin, individuals with disabilities, and members of the LGBTQ2S+ community and individuals who identify as women.

If you require an accommodation at any stage of the recruitment process, we invite you to notify the Human Resources Department at CPSO