Administrator, Dealer Relations/Trust Accounting (MS Excel)

Procom; Toronto; On-site; CAD 40,000 - 52,000; Full time

Job summary

Procom is seeking an Administrator, Dealer Relations/Trust Accounting (MS Excel) for a 6-month on-site contract in Toronto, Ontario. The role supports dealer relations and trust accounting reconciliation within the Investor Shareholder Services department, handling daily reconciliations and drafting notices.

The ideal candidate will have 2–3+ years in financial services, strong Excel skills, and the ability to manage multiple tasks in a fast-paced environment; bilingual French/English is a plus.

Qualifications

• 2–3+ years in financial services industry.
• Mutual Fund Back Office or Dealer Back Office experience.
• Strong knowledge of the investment fund industry and Fundserv distribution network.
• Advanced Excel skills.

Responsibilities

• Maintain dealer contacts with current and accurate information.
• Draft and distribute dealer notices in a timely manner.
• Respond promptly to dealer inquiries and requests.
• Manage daily reconciliations and submit match/clear requests for TLM outstanding items.
• Ensure journal entries are submitted before deadlines using standard formatting.
• Review outstanding breaks daily and address unresolved issues.
• Conduct detailed investigations of outstanding items and submit supporting documentation.

Skills

Advanced Excel

Mutual Fund Back Office

Dealer Relations

Reconciliations

Communication

Tools

MS Excel

Job description

Administrator, Dealer Relations/Trust Accounting (MS Excel):On behalf of our Banking client, Procom is searching for an Administrator, Dealer Relations/Trust Accounting (MS Excel) for a 6-month role. This position is onsite at our client’s Toronto, Ontario office.Administrator, Dealer Relations/Trust Accounting (MS Excel) - Job Description:This role involves supporting dealer relations and trust accounting reconciliation within the Investor Shareholder Services department. The candidate will maintain dealer contacts, draft notices, and manage daily reconciliations, ensuring accuracy and adherence to deadlines.Administrator, Dealer Relations/Trust Accounting (MS Excel) - Responsibilities:• Maintain dealer contacts with current and accurate information• Draft and distribute dealer notices in a timely manner• Respond promptly to dealer inquiries and requests• Manage daily reconciliations and submit match/clear requests for TLM outstanding items• Ensure journal entries are submitted before deadlines using standard formatting• Review outstanding breaks daily and address unresolved issues• Conduct detailed investigations of outstanding items and submit supporting documentationAdministrator, Dealer Relations/Trust Accounting (MS Excel) - Mandatory Skills:• 2–3+ years of financial services industry experience• Mutual Fund Back Office or Dealer Back Office operational experience• Strong knowledge of the investment fund industry and Fundserv distribution network• Advanced Excel skills• Strong communication, organizational, and prioritization skills• Critical thinking and problem-solving abilities• Ability to manage multiple competing priorities in a fast-paced environmentAdministrator, Dealer Relations/Trust Accounting (MS Excel) – Nice-to-Have Skills:• Bilingualism (French and English)Administrator, Dealer Relations/Trust Accounting (MS Excel) – Assignment Length:This is a 6-month contract position.Administrator, Dealer Relations/Trust Accounting (MS Excel) - Start Date:ASAPAdministrator, Dealer Relations/Trust Accounting (MS Excel) - Assignment Location:Toronto, Ontario, onsite 5 days a week.This posting is for an existing vacancy.This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.