Administrator (Contract)

Cushman & Wakefield; Saskatoon; On-site; CAD 40,800 - 48,000; Full time

Job summary

Cushman & Wakefield Saskatoon is seeking an Administrator (Contract) to deliver exceptional front-desk and administrative support. You will welcome visitors, handle calls, manage mail and assist Management with daily tasks in a fast-paced downtown Saskatoon setting.

The role requires strong organizational and multi-tasking abilities, teamwork, and reliable problem solving, with the aim of maintaining a professional image and timely workload completion for up to 14 months.

Qualifications

• Minimum High School Diploma with (preferred) post-secondary diploma/certificate in administration
• Excellent knowledge of good customer service practices and must display a high level of professionalism at all times
• Strong communications (written & verbal), listening, organizational and problem solving skills
• Proficiency with computers (Word, Excel, PowerPoint, Outlook, Internet), POS system & telephone switchboards
• A ‘can-do,’ ‘hands-on’ attitude with the ability to influence others, manage and implement change initiatives
• Must be able to provide clear criminal background check

Responsibilities

• Provide excellent customer service to customers and retailers while managing the front desk, telephone and administration mail/e-mail
• Act as a first point of contact – answer, follow up and/or redirect inquiries to the appropriate departments
• Create and maintain personnel files
• Collect monthly and certified sales reports from tenants. Enter sales in Excel and Yardi
• Enter estimated Sales into Excel and Yardi
• Distribute Sales Summaries and Detailed Sales Reports to staff
• Run monthly reports as required
• Consolidate information for monthly Executive Summary reports from all departments; upload the information to SharePoint within timelines provided
• Keep track of important documents such as Certificates of Insurance; including tenant and vendors, etc.
• Collect and record all cheques and cash received and deposit in the bank
• Maintain lease files to ensure all documents are accurately filed in the appropriate sections in a timely manner
• Manage Ambassador phone and inquiries in the absence of Marketing staff
• Coordinate and manage tenant boardroom bookings and deposits
• Provide backup support for Accounts Payable functions, including invoice processing, coding, payment administration, and other related tasks in absence of Property Administrator
• Tidy the copy room, boardroom and kitchen, starting and unloading the dishwasher
• Maintain general office supplies and order as requested by departments
• Complete tasks given by the GM as well as help in other departments when needed
• Other administrative duties as required

Skills

Customer service

Administration

Microsoft Excel

Microsoft Word

Communication

Problem solving

Multi-tasking

Teamwork

Education

High School Diploma

Post-secondary diploma/certificate in administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

POS system

Telephone switchboards

SharePoint

Job description

Job Title

Administrator (Contract)

Job Description Summary

Midtown is seeking a full-time, customer service-oriented professional for a temporary position, up to 14 months. This role is responsible for delivering and maintaining a positive and professional image of Midtown by welcoming and directing visitors and phone calls, while providing administrative support to Management. We are looking for an individual who is efficient, able to multi-task, and comfortable working as part of a team. The ideal candidate is resourceful, organized, and a strong problem solver. The ability to consistently manage and complete workload in a timely manner is key to success in this position.

Job Description

Tasks & Responsibilities

Client Relations / Communications

• Provide excellent customer service to customers and retailers while managing the front desk, telephone and administration mail/e-mail
• Act as a first point of contact – answer, follow up and/or redirect inquiries to the appropriate departments
• Create and maintain personnel files
• Collect monthly and certified sales reports from tenants. Enter sales in Excel and Yardi.
• Enter estimated Sales into Excel and Yardi.
• Distribute Sales Summaries and Detailed Sales Reports to staff.
• Run monthly reports as required
• Consolidate information for monthly Executive Summary reports from all departments; upload the information to SharePoint within timelines provided.
• Keep track of important documents such as Certificates of Insurance; including tenant and vendors, etc.
• Collect and record all cheques and cash received and deposit in the bank.
• Maintain lease files to ensure all documents are accurately filed in the appropriate sections in a timely manner.
• Manage Ambassador phone and inquiries in the absence of Marketing staff
• Coordinate and manage tenant boardroom bookings and deposits

Accounts Payable

• Provide backup support for Accounts Payable functions, including invoice processing, coding, payment administration, and other related tasks in absence of Property Administrator.

Miscellaneous

• Tidy the copy room, boardroom and kitchen, starting and unloading the dishwasher.
• Maintain general office supplies and order as requested by departments.
• Complete tasks given by the GM as well as help in other departments when needed.
• Other administrative duties as required

Qualifications

• Minimum High School Diploma with (preferred) post-secondary diploma/ certificate in administration
• Excellent knowledge of good customer service practices and must display a high level of professionalism at all times
• Strong communications (written & verbal), listening, organizational and problem solving skills
• Proficiency with computers (Word, Excel, PowerPoint, Outlook, Internet), POS system & telephone switchboards
• A ‘can-do,’ ‘hands-on’ attitude with the ability to influence others, manage and implement change initiatives
• Must be able to provide clear criminal background check

Working Conditions

• Fast paced office environment in downtown Saskatoon
• Repetitive tasks

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 40,800.00 - $48,000.00

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [e-mail]. Please refer to the job title and job location when you contact us.

Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [e-mail]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO: “Cushman & Wakefield”